Norfolk County Register of Deeds William P. O’Donnell today reminded homeowners that only certain types of land plans are recorded at the Norfolk County Registry of Deeds, and that those plans are not plot plans.
“One of the questions we hear frequently from homeowners at the Registry of Deeds is, ‘Can I get a copy of my plot plan?’” stated Norfolk County Register of Deeds William P. O’Donnell. “Plot plans are not recorded at the Registry of Deeds. What is recorded are land plans, which generally show the overall dimensions and boundaries of a property. On occasion, a recorded land plan may depict a structure on the lot, but more often than not, structures are not shown.”
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| land plans recorded at the Registry are not plot plans |
There are times when homeowners need a plot plan, particularly when undertaking a capital improvement such as building an addition or installing a swimming pool. A plot plan, also referred to as a site plan, typically shows existing and proposed structures, along with their locations and dimensions relative to the property lines. These types of plans, however, are not recorded at the Norfolk County Registry of Deeds.
In some communities, local Building Departments may have plot plans on file that show the location of structures and various measurements, including distances between buildings and property boundaries.
“Plot plans are not always available to the general public,” Register O’Donnell explained. “In some cases, access may be limited to the property owner or a licensed surveyor. It is also important to remember that a plot plan may not be up to date or fully accurate if changes have been made to the property since the plan was filed. Homeowners should always consult with a licensed surveyor or other qualified professional before relying on any plot plan for legal or construction purposes.”
In many instances, a mortgage plot plan is prepared as part of a real estate transaction or a mortgage refinancing. Homeowners in need of such a plan should first check their personal records from when they did their real estate closing. Additionally, some town building departments may have a copy of a property’s plot plan or an as‑built plan on file. If no such plan is available, the homeowner would need to hire a licensed surveyor to create one.
Land plans, which are recorded at the Norfolk County Registry of Deeds, provide the overall dimensions and boundaries of a property.
“Property deeds include a section that describes the land using metes and bounds,” noted Register O’Donnell. “Most deeds also contain a reference to a recorded land plan by book and page number. These land plans can be helpful when there are questions between neighbors about property lines or when addressing other boundary‑related issues.”
Register O’Donnell concluded, “The Norfolk County Registry of Deeds has documents and plans available for viewing dating back to the Registry’s establishment in 1793. Non‑certified copies of recorded documents and plans can be viewed and printed free of charge through our website at www.norfolkdeeds.org.”
Copies of land plans that do not contain non‑certified copy language are available for a fee of $1.00 per plan for 8½ x 11-inch copies, plus an additional $1.00 per plan for postage. Larger plans, including 11 x 17 inch or 18 x 24-inch sizes, cost $2.00 per plan, plus an additional $1.00 per plan for postage. Requests should be mailed to the Norfolk County Registry of Deeds, 649 High Street, Dedham, MA 02026, along with a check made payable to the Norfolk County Registry of Deeds for the appropriate amount.
If the land plan book and page number is unknown, or if there are additional questions regarding land plans, the Registry’s Customer Service Center may be contacted in person or by phone at 781‑461‑6101, Monday through Friday, between 8:30 a.m. and 4:30 p.m.
“As always,” Register O’Donnell said, “the Norfolk County Registry of Deeds is ready and willing to assist our customers and the citizens of Norfolk County.”
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The Norfolk County Registry of Deeds is located at 649 High Street in Dedham. The Registry is a resource for homeowners, title examiners, mortgage lenders, municipalities and others with a need for secure, accurate, accessible land record information. All land record research information can be found on the Registry’s website www.norfolkdeeds.org. Residents in need of assistance can contact the Registry of Deeds Customer Service Center via telephone at (781) 461-6101, or email us at registerodonnell@norfolkdeeds.org.
