Municipal Calendar

The MA Dept of Revenue (DOR) publishes the Municipal Calendar so that each community government can plan accordingly. I have shared this here previously and will new readers joining us, think that this quarterly update is appropriate. While we see little of the work that all of the folks in the Municipal Bldg do for us in Franklin, this should give a good indication of some things that go on behind the scenes.


Municipal Calendar

September 15: Accountant/Assessors Jointly Submit Community Preservation Surcharge Report This report (CP-1) is a statement of the prior year’s net Community Preservation Surcharge levy, and is used to distribute state matching funds on October 15.


September 30: Taxpayer Last Filing Day for Classified Forest Land, M.G.L. Ch. 61


September 30: Municipal and District Treasurer/Collector Compensating Balance Report If compensating balance accounts were maintained during the prior fiscal year, a report and account analysis schedules are required.


September 30: Accountant/Superintendent/School Committee Jointly Submit End of Year Report to the ESE Schedule 1 — determines compliance with prior year Net School Spending requirement. Schedule 19 — determines compliance with current year Net School Spending requirement.


September 30 Accountant Submit Snow and Ice Report This report is a statement of snow and ice expenditures and financing sources.


September 30: Treasurer 4th Quarter Reconciliation of Cash for the Previous Fiscal Year (due 45 days after end of quarter or upon submission of a balance sheet for free cash/excess and deficiency certification, whichever is earlier) A reconciliation is the process of comparing the Treasurer’s accounts to the Accountant’s/ Auditor’s or Schools Business Manager’s ledger balance to determine if they are consistent, and for the officials to make any necessary corrections. When the reconciliation is complete, the Accountant/Auditor/School Business Manager should indicate agreement with the Treasurer’s balances. Reconciliations are required every quarter by DOR, but communities and school districts should reconcile monthly for their own purposes. The fourth quarterly report as of June 30 must be completed and returned to DOR. The first three quarterly reports of the fiscal year should be completed timely and filed in both the Treasurer’s and Accountant’s/Auditor’s or School Business Manager’s offices for possible BOA inspection or audit. Municipalities and school districts may also use these reports to monitor cash practices of the Treasurer’s office. If the Accountant/Auditor/School Business Manager and Treasurer are not consistently reconciling cash accounts, or if the reconciliations indicate variances, the Mayor, Selectmen or School Committee should inquire as to the reasons.


September 30: Treasurer Statement of Indebtedness Massachusetts General Laws Ch. 44, Sec. 28 requires the Director of Accounts to maintain complete and accurate records of indebtedness by cities, towns and districts. This statute also requires Treasurers to furnish any other information requested by the Director in respect to the authorization and issuance of loans. This Statement is the annual report required from Treasurers to accomplish this purpose. Treasurers should reconcile their debt records with the Accountant/Auditor before filing the Statement of Indebtedness to ensure that the Statement and balance sheet are in agreement.


September 30 State Treasurer Notification of Quarterly Local Aid Payments on or Before September 30 When local aid payments are transmitted to communities, the cover letter indicates what funds (e.g., Ch. 70, Lottery) will be made available, less quarterly assessments (see Cherry Sheet attachment for details).


October 1: Collector Mail Semi-Annual Tax Bills For communities using the regular semi-annual payment system, actual tax bills or optional preliminary bills should be mailed by this date.


October 1: Taxpayer Semi-Annual Preliminary Tax Bill — Deadline for Paying Without Interest According to M.G.L. Ch. 59, Sec. 57C, this is the deadline for receipt of the preliminary tax payment without interest in communities using the annual preliminary tax billing system, unless the bills were mailed after August 1. If mailed after August 1, the payment is due November 1, or 30 days after the bills were mailed, whichever is later.


October 1: Taxpayer Deadline for Applying to Have Land Classified as Agricultural/Horticultural Land or Recreational Land, M.G.L. Ch. 61A and Ch. 61B. According to M.G.L. Ch. 61A, Sections 6 and 8, and Ch. 61B, Sections 3 and 5, this is the deadline to apply to assessors to have land valued, taxed and classified as agricultural/horticultural or recreational land in the next fiscal year, unless a revaluation program is being conducted for that fiscal year. Under M.G.L. Ch. 59, Section 38 and DOR guidelines, assessor must review all property valuations and make adjustments to ensure current fair cash valuations every year. Because a revaluation program is being conducted every year, taxpayers who do not submit their applications by October 1 have until 30 days after the actual tax bills for the fiscal year are mailed to apply.


October 15: Superintendent Submit School Foundation Enrollment Report to DESE


October 31: Accountant Submit Schedule A for Prior Fiscal Year This report is a statement of the revenues received, expenditures made and all other transactions related to the town’s finances during the previous fiscal year. The Schedule A classifies revenues and expenditures into detailed categories that will provide information essential for an analysis of revenues and expenditures generated by various departments. This data, like other financial information reported to DOR, is entered into DOR’s Municipal Data Bank; as such, the Department may provide time series, comparative and other types of analyses at the request of a city or town. This information is also sent to the US Census Bureau and eliminates a prior federal reporting requirement. Failure to file by October 31 may result in withholding major distributions of state aid until the Schedule A is accepted by BOA.


October 31: Selectmen Begin Establishing Next Fiscal Year Budget Guidelines and Request Department Budgets


October 31: Assessors Begin Work on Tax Rate Recapitulation Sheet (to set tax rate for annual preliminary tax bill communities) A community that uses the annual preliminary tax bill system (on a quarterly or semiannual basis) should begin gathering tax recap information in order to have enough time for the tax rate to be set and tax bills mailed by December 31. See August’s Complete Tax Rate Recapitulation Sheet.
November 1: Taxpayer Semi-Annual Tax Bill — Deadline for First Payment According to M.G.L. Ch. 59, Sec. 57, this is the deadline for receipt of the first half semi-annual tax bills or the optional preliminary tax bills without interest, unless bills were mailed after October 1, in which case they are due 30 days after mailing.


November 1: Taxpayer Semi-Annual Tax Bills — Application Deadline for Property Tax Abatement According to M.G.L. Ch. 59, Sec. 59, applications for abatements are due on the same date as the first actual tax installment for the year.


November 1: Taxpayer Quarterly Tax Bills — Deadline for Paying 2nd Quarterly Tax Bill Without Interest


November 1: Treasurer Deadline for Payment of First Half of County Tax


November 15: Treasurer First Quarter Reconciliation of Cash


November 15: DESE Notify Communities/Districts of Any Prior Year School Spending Deficiencies By this date, or within 30 days of a complete End of Year Report (see September 30), ESE notifies communities/districts in writing of any additional school spending requirements.


November 30: Selectmen Review Budgets Submitted by Department Heads This date will vary depending on dates of town meeting.


This calendar was provided by the Division of Local Services


Franklin, MA

Franklin Photo Day - Sat, Sep 11

1. Take your camera
2. Walk Main St
3. Take some photos
4. Share them on http://www.mappingmainstreet.org/

Unlike last weekend, Labor Day weekend complicated by the remains of Earl, the weather this weekend looks to be much better.

Spend sometime with your camera walking along Main St (or your street) and take some photos of the environment around you.

What do you see?
How long has it been there?
Will it, could it change?

Share them on the Mapping Main St link. There are currently no entries for Franklin, MA.

Will you be the first?

And while you are walking around, if you see someone else with a camera, stop and introduce yourself.



Franklin, MA

Charter Changes - ballot question text

Jeff Nutting sent this along to share with you. This should be the text for the two ballot questions that Franklin voters will get to cast their ballot on in November:


SUMMARIES FOR TOWN OF FRANKLIN BALLOT QUESTIONS, RE: CHARTER AMENDMENT PER G.L. CH. 54, §58A (LAST SENTENCE)


Question #1 Summary:

The proposed changes to the Franklin Charter contained in Sections 1-7, 10-13, and 15-25 of the Home Rule legislation include updates to various provisions to comply with existing law or to reflect current municipal practice; they also include several technical corrections.
The major changes are summarized as follows: redefining duties of Town Council Clerk to comply with Open Meeting and Public Records laws, providing the Town Council with the ability to reorganize itself and flexibility in scheduling meetings, clarifying the Town Administrator's authority and duties including his appointing authority, updating the listing of standing committees and appointed positions to eliminate obsolete ones, provision for both a temporary and acting town administrator if the town administrator is absent or the position is vacant, reduction of the finance committee from eleven to nine members and updating of the process for their appointment, updating of annual budget and financial planning processes, elimination of obsolete section governing personnel suspension and removals, and elimination of obsolete transitional provisions in connection with charter's original adoption and prior amendment.


Question #2 Summary:

The proposed changes contained in Sections 8, 9, 14 and 26 of the Home Rule legislation eliminate Treasurer-Collector as an elected position and make it an appointed one; the appointment will be made by the Town Administrator and ratified by the Town Council as is presently the case for all other town officers except the Town Clerk. A transitional provision allows the incumbent Treasurer-Collector to continue in office until the end of his elected term.




Franklin, MA

Franklin Citizens Rail Trail Committee Meeting - Agenda - 9/14/10

Proposed Agenda for Sept. 14, 2010

Location: Franklin YMCA 45 Forge Hill Road

Start Time: 7:30PM

I. Call to Order / Introductions of New Attendees
A. Introduction of new attendees
B. Review & approve minutes of previous meeting
C. Ask for volunteer to keep minutes of meeting

II. Report from our representative from DCR
A. Gates & Grading
B. Sheet of Acrylic Glass & Painting of Kiosk. What information can we place under the Glass?

III. Membership Committee Report
Committee to report on membership activity
Corporate Membership questions & policy decisions

IV. Report from Finance Committee
Report from Treasurer

V. Report of Fund Raising Committee
Report on fund raising activities
Report Road Race Committee

VI. Report from Grant Writing Committee
A. Chris & Dave to Grant Writing Workshop on Sept 17th

VII. Report on addition of Network Solutions as our new web site hosp provider
E-mail
Remote monitoring
Navigation & Links

VII. Unfinished Business:
Discuss proposed meeting with Scott Brown
Build business plan
Who to attend & when

VIII. New Business:
SWAP Legislative Breakfast slated for Sept 24th. Invitation from Beth Dahlstrom to Comm Chair and one other.

IX. Set Date & place for Next Meeting and Adjourn


Franklin, MA

Franklin on Chronicle - Monday, Sep 13 at 7:30 PM

You may recall that Chronicle came to record in Franklin during August. The word is out now that the Franklin town segment on Chronicle will air Monday, September 13th 7:30 PM on Channel 5 TV



Franklin, MA

Charter Changes - Approved by Governor

The changes to Franklin's charter were approved by Governor Patrick and are confirmed to be on the November ballot. The November election will give Franklin voters the chance to approve or reject the changes as proposed.


The actual PDF (Chapter 331 Acts of 2010) as signed by the House, Senate and Governor can be viewed here:





This will result in two ballot questions to appear on the November ballot. The text of those questions will be published here as well.


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My reporting from Town Council meetings earlier this year on the Charter changes can be found here

1 - Charter revisions reviewed by subcommittee
http://franklinmattersweekly.blogspot.com/2010/01/fm-55-review-of-week-ending-12410.html 

2 - Charter revisions got a formal hearing
http://franklinmattersweekly.blogspot.com/2010/03/fm-60-week-ending-31410.html 

3 - Charter changes approved by a 6-2 vote (Jones, Zollo, voted no – Vallee was absent)
http://franklinmattersweekly.blogspot.com/2010/04/fm-64-week-ending-41110.html 




Note: email subscribers will need to click through to Franklin Matters to view the document.

Franklin, MA

5th Annual Casino Night - Nov 19

On Friday, November 19, 2010, the Franklin Education Foundation (FEF) will hold its 5th Annual Casino Night at the Franklin Elks from 7:00 to 11:00 p.m. The event will feature Black Jack, Roulette and Money Wheel as well as raffles, a Silent Auction, cash bar and FREE hors d’oeuvres. The event is well known as a fun evening out with friends and neighbors, all while contributing to a worthwhile cause.

FEF is currently seeking table sponsors as well as auction donations. If you have an item to donate or if your company is interested in sponsoring, contact FEF. It’s a great way for local companies to show their commitment to education in Franklin.

Admission is $25. To avoid waiting in line at the door, advance ticket purchase is recommended. For ticket purchase, auction donation or sponsorship information, please contact Peter Minor at (508) 541-6700 or peter@peterminor.com. Cash only accepted for chip purchase. Checks and Visa/MC accepted for Silent Auction items. For more information visit www.franklined.org.

Since 1997, The Franklin Education Foundation events have raised well over $190,000 which has been distributed to Franklin public schools in the form of special grants. All Franklin Public School staff members are eligible to submit creative, innovative ideas for programs or activities that would not traditionally be funded by tax dollars. To see a list of programs FEF have funded over the years, visit www.franklined.org.


Franklin, MA