Cafasso - like last year's overall process, just would like them sooner
Ogden - would also like them sooner than January as last year.
consensus to proceed
Tuesday, July 15, 2008
live update - building use policy
First reading of the building use policy KF.
Fee schedule will looked at quarterly to see and ensure that the fund breaks even.
Kelly - question on need of inspector to check the connections?
Trahan - will check on, don't believe so
Kelly - does fee schedule cover the custodial services?
Sabolinski - yes, that is built into the fee structure. The building coordinator was not previously part of the fee structure, it is now.
Looking to cover our costs and to provide the buildings for the community to use in a fair way.
Mullen - finds a number of minor typos and inconsistency all minor and no real issue of policy just looking to make the document read well. This is a nice document and well done.
Folks have already been told that the new building use fee schedule will be coming as of July 1.
Rohrbach - have prohibition against alcohol and smoking, what about adding drugs?
Motion to move to second reading
Approved
Fee schedule will looked at quarterly to see and ensure that the fund breaks even.
Kelly - question on need of inspector to check the connections?
Trahan - will check on, don't believe so
Kelly - does fee schedule cover the custodial services?
Sabolinski - yes, that is built into the fee structure. The building coordinator was not previously part of the fee structure, it is now.
Looking to cover our costs and to provide the buildings for the community to use in a fair way.
Mullen - finds a number of minor typos and inconsistency all minor and no real issue of policy just looking to make the document read well. This is a nice document and well done.
Folks have already been told that the new building use fee schedule will be coming as of July 1.
Rohrbach - have prohibition against alcohol and smoking, what about adding drugs?
Motion to move to second reading
Approved
live update - pay to ride/late bus
Supt Ogden reviewing what has been done in these areas.
Pay to ride currently at 1754, just about the same amount as this time last year. There had been a forecast of a ridership loss with the increase. With the current and projected enrollment in ridership with the increase in fee, we could cover the late bus with this additional fee revenue.
Last year 'pay to ride' was 1801 for the year. We might very well be able to break even and cover the late bus.
Cafasso - hard to fathom given the circumstances with the increase, that the ridership is holding strong. This is a good thing though. The recommendation makes sense.
Horace Mann and Remington were the most subscribed for the late bus schedule.
School Dept working with GATRA to see what options they can provide by way of additional route.
Amount of manpower and effort to recover the $1 for the late bus riders who are not on pay-to-ride or reduced lunch. If the funding continues to run as expected (increased ridership and increased fee, totals an overall increase in revenue).
Pay to ride currently at 1754, just about the same amount as this time last year. There had been a forecast of a ridership loss with the increase. With the current and projected enrollment in ridership with the increase in fee, we could cover the late bus with this additional fee revenue.
Last year 'pay to ride' was 1801 for the year. We might very well be able to break even and cover the late bus.
Cafasso - hard to fathom given the circumstances with the increase, that the ridership is holding strong. This is a good thing though. The recommendation makes sense.
Horace Mann and Remington were the most subscribed for the late bus schedule.
School Dept working with GATRA to see what options they can provide by way of additional route.
Amount of manpower and effort to recover the $1 for the late bus riders who are not on pay-to-ride or reduced lunch. If the funding continues to run as expected (increased ridership and increased fee, totals an overall increase in revenue).
live update - audit update
Miriam Goodman talking about the Town Audit Report and impacts for the school department.
Town Comptroller will make the ledger entry for the School Department
The process currently is for the request to go from Miriam's office to the Comptroller's Office. This has been in place for some time (since last year). It continues under her role now. It will continue under her control.
The auditors findings are for the systematic access to be removed. That will not happen right away but should happen to be in compliance with the audit. The Town controls that overall access.
Overall the findings pertaining to the school department are minor. Amount was against this line item instead of that line item. Meeting to adjust as required to be in compliance going forward.
Town Comptroller will make the ledger entry for the School Department
The process currently is for the request to go from Miriam's office to the Comptroller's Office. This has been in place for some time (since last year). It continues under her role now. It will continue under her control.
The auditors findings are for the systematic access to be removed. That will not happen right away but should happen to be in compliance with the audit. The Town controls that overall access.
Overall the findings pertaining to the school department are minor. Amount was against this line item instead of that line item. Meeting to adjust as required to be in compliance going forward.
school committee - Live update
Approx $251,871 unencumbered at this time against the FY 08 budget. Some minor bills are still outstanding and normally will appear to be used against this amount.
Motion to accept line item transfers for FY 08 financial report.
Underbudgeted in classroom teachers, health insurance, maintenance (buildings and grounds and security), curriculum development...
Overbudgeted in substitutes, library media, guidance councilors, athletics...
Fee structure for community use of school facilities was underfunded for the use provided this year. This is on the agenda for discussion later.
Motion approved
Motion to accept line item transfers for FY 08 financial report.
Underbudgeted in classroom teachers, health insurance, maintenance (buildings and grounds and security), curriculum development...
Overbudgeted in substitutes, library media, guidance councilors, athletics...
Fee structure for community use of school facilities was underfunded for the use provided this year. This is on the agenda for discussion later.
Motion approved
School Committee meeting - live update
Miriam Goodman presents the revised budget reflecting the override adjustment and the facilities consolidation adjustment.
No questions
motion to accept the FY09 budget in total for $49,940,242
motion passed
No questions
motion to accept the FY09 budget in total for $49,940,242
motion passed
School Committee - Live update
Citizens comment
Mr Hunter - representing Brick School Assoc
checks on agenda appear to be in violation of the targeted gift policy
Asst Supt Sabolinksi
request to modify the agenda, the two checks in question did get on the agenda without prior review of Supt Ogden or herself and should be removed. They do not meet the guidelines of the new policy on targeted gifts and will be returned. The principals have been notified.
Mr Hunter - representing Brick School Assoc
checks on agenda appear to be in violation of the targeted gift policy
Asst Supt Sabolinksi
request to modify the agenda, the two checks in question did get on the agenda without prior review of Supt Ogden or herself and should be removed. They do not meet the guidelines of the new policy on targeted gifts and will be returned. The principals have been notified.
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