Showing posts with label finance committee. Show all posts
Showing posts with label finance committee. Show all posts

Friday, February 9, 2024

Annual Report Of The Finance Committee: FY 2023 Report

I hereby submit the Annual Report of the Franklin Finance Committee for FY2023.

During the year we had some turnover in the membership of the committee. We lost Mike Kasberg, Dave Weich and Tyrel Hansen. On behalf of the Town of Franklin I thank them for their service and wish them well in their next chapter. We subsequently welcomed Mike Hamilton, William Batchelor, and Lauren Nagel. We look forward to having these new inquiring minds on the committee.

Over the last few years, we have worked to change the focus of the committee from basically a very informed approval body to a more proactive approach to understanding the information at a much deeper level. My predecessor as Chairman started what has become a series of "Deep Dives" into each department. This year we reviewed the Assessing Department, the Franklin Public Schools, the compensation plan for the town and the planning and building departments. Each gave us and those watching a much better understanding of what happens every day in those important departments.

In the coming year we will again perform "Deep Dives" on the larger departments with an eye toward determining what they need to properly serve the town for the next several years. It is important that we let them articulate what they need to provide the high-quality service we have come to enjoy and expect.

Perhaps our most important function occurs each May when the annual budget is presented to the committee. Each and every line of the budget is subjected to review with the appropriate department head present to answer questions. We are the only committee to perform this level of review for the public so it is important that we ask the questions that the public may have. All of our meetings and agendas are posted on the town's website and can be viewed both in person and are available on the Zoom platform as well as viewable on Franklin TV and YouTube.

As we approach the challenges of FY25 it is very important that we fully understand what will be needed to support the services that each department provides.

It is important that I acknowledge the quality of the information we receive from the Town Administrator Jamie Hellen and the Finance Director Chris Sandini. The data is always in the most readable and understandable format that we could ever ask for. Also thank you to the department heads for putting up with some questions from "out of left field" but that's how we and the residents learn.

It is very important that I acknowledge and thank my fellow committee members for their participation and focus during our meetings.

Respectfully submitted,

George Conley, Chairman 
Natalie Riley, Vice Chairman 
Nicole Corbosiero, Clerk 
John Grace
Chuna Keophannga 
Stephanie Koke 
William Batchelor 
Michael Hamilton 
Lauren Nagel


The full Town of Franklin FY 2023 Annual Report can be found online

Annual Report Of The Finance Committee: FY 2023 Report
Annual Report Of The Finance Committee: FY 2023 Report

Saturday, January 13, 2024

Finance Committee reviews and approves of Capital Budget for FY 2024 (video & audio)

FM #1135 = This is the Franklin Matters radio show, number 1135 in the series. 


This session of the radio show shares the Finance Committee meeting held on Wednesday, January 10, 2024. 


8 Finance Committee members participated; 

6 in Chambers (Chair Conley, Riley, Corbosiero, Nagel, Batchelor, Grace ), 

2 participated remotely (Keophannga & Hamilton) 

1 absent (Sansoucy)


Quick recap:

  • Discussion on the scope and intent of the deep dive series. Feb 7 next meeting, Mar 6 joint budget subcmte, then really into budget season for FY 2025 with hearings in May, June for Council.

  • This is the first capital budget without a holding of the 'free cash' for snow and ice removal. 4.5M is total free cash.

  • Consideration for a 'land acquisition fund' possibly to be established

  • Technology at the high school is now 10 years old, can't replace them all at once, chipping away at it to stagger the replacements over time.

  • Survey to address on quality of life issues, scientific generated survey randomly generated, whole variety of metrics. Often folks are happy but need to divide where there are some opportunities.

  • Chief Lynch providing insights on the Police requests, (forgot to add battalion chiefs for Fire had previewed the requests for Fire) Did get all their requests

  • DPW, Director Cantoreggi, Water/Sewer superintendent Martin Providing updates on the details of this year's request, equipment has improved over past years, folks like to use good tools, efficiency & safety

  • Funds for sewer, water, etc come from the enterprise funds

  • Facility did not get all asked for, the reasonable requests were met. We don't have any money for new sidewalks, maintenance yes but not new. $2M for a single mile of sidewalk.

  • Motion for approval for the capital improvements plan second, passes via roll call 8-0-1 (absent)

  • Motion for transfers per policy as part of the capital plan, second, via roll call 8-0-1 (absent)


The meeting recording runs about an hour & 20 minutes, so let’s listen to the Finance Committee meeting Jan 10, 20234 Audio link -> https://franklin-ma-matters.captivate.fm/episode/fm-1135-franklin-ma-finance-cmte-mtg-01-10-24



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Agenda ->   https://www.franklinma.gov/sites/g/files/vyhlif10036/f/agendas/_2024-01-10_finance_committee_agenda_.pdf 


Watch the Franklin TV video available for replay 

https://www.youtube.com/live/dGC2rKWkWB8 


My notes captured via Twitter during the meeting and found in 1 PDF -> 

https://drive.google.com/file/d/1qqA7h0dGjT1Bw7f2muY7KTBc7N6OklZq/view?usp=drive_link 


Link to Finance Committee => https://www.franklinma.gov/finance-committee 


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We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  


This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

 

How can you help?

  • If you can use the information that you find here, please tell your friends and neighbors

  • If you don't like something here, please let me know


Through this feedback loop we can continue to make improvements. I thank you for listening.


For additional information, please visit Franklinmatters.org/ or www.franklin.news/


If you have questions or comments you can reach me directly at shersteve @ gmail dot com


The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.


I hope you enjoy!

------------------


You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"


Finance Committee reviews and approves of Capital Budget for FY 2024 (video & audio)
Finance Committee reviews and approves of Capital Budget for FY 2024 (video & audio)


Wednesday, January 10, 2024

Finance Committee gets first look at Capital Budget requests for FY 2024

The Town Administrator memo to the Finance Committee outlining the proposed first pass of the Capital Budget summarizes:

Please find the attached Capital Plan Round 1 for Fiscal Year 2024 (FY24), as well as the five-year capital plan from each department as required by the Town Charter. Included in this memo is a chart with the 20-year free cash history. The average free cash balance is $3.52 million over the past ten years and $2.89 million over the past 20 years.

From the certified total, there are several policy commitments that eat into the total right off the bat, most notably contributions to stabilization accounts (per town policy). Please note that snow and ice removal is now fully funded in the operating budget and there is no reason to “hold” any free cash for snow and ice removal. See narrative below for more specifics.

These recommendations are the FY24 Capital program Round 1. A second round will be later this Spring.

The following is an overview of certified free cash status for FY24:
Find the full memo in the agenda doc (also contains remote participation info) ->

Finance Committee gets first look at Capital Budget requests for FY 2024
Finance Committee gets first look at Capital Budget requests for FY 2024


Sunday, January 7, 2024

Meeting outlook for the week beginning Jan 8, 2024

Monday, January 8, 2024 - 6:00pm
  • Franklin Public Schools Community Relations Subcommittee Meeting

Tuesday, January 9, 2024 - 5:30pm
  • Franklin Public Schools Budget Sub Committee Meeting

Tuesday, January 9, 2024 - 6:00pm
  • School Committee MASC Workshop Agenda

Tuesday, January 9, 2024 - 7:00pm
  • School Committee Meeting

Wednesday, January 10, 2024 - 5:15pm
  • CSFC Subcommittee
no agenda posted at this time Agenda posted 1/8/24

Wednesday, January 10, 2024 - 6:30pm
  • Master Plan Committee

Wednesday, January 10, 2024 - 7:00pm
  • Finance Committee Meeting


Meeting outlook for the week beginning Jan 8, 2024
Meeting outlook for the week beginning Jan 8, 2024

Sunday, December 17, 2023

Finance Committee takes a 'deep dive' (sorta) into the Faculties budget (audio)

FM #1116 = This is the Franklin Matters radio show, number 1116 in the series. 


This session of the radio show shares the Finance Committee meeting held on Wednesday, December 13, 2023. 


They met as scheduled to get an update on the State revenue forecast, take a “deep dive” into the Facilities budget, and get an update on grants for Town and School over the past 10 years.  


6 Finance Committee members participated; 4 in Chambers (Chair Conley, Hamilton, Riley & Nagel), 2 participated remotely (Keophannga & Sansoucy)


Quick recap:

  • State revenue forecast for FY 2024 not meeting expectation, no cuts yet per Governor, does likely mean less revenue for next years budget although local aid is usually one of the last to get affected, something to stay tuned into

  • Budget hearings for May 2024 were confirmed as May 6 for General Government, May 8 for Public safety (Police, Fire, & Dispatch) and DPW (water, sewer, storm water) and Schools on May 15. Proposed meeting calendar to be updated with this decision

  • Deep dive into Facilities

    • Discussion on the list of facilities provided, yes it is facilities not just the buildings

    • Extended discussion on the Upper Union St solar farm which we don't own but for which we own the electrical output and which leads to credits on the Town electrical bill that are used for multiple other electrical improvements, upgrades

    • This turned into a discussion on the heating efficiencies of some buildings; FHS for example was built with better insulation and the walls are R40, vs. the 3 middle school complex buildings are rated R19. This means the heating cots for those buildings are higher due to the less efficient (i.e. insulation factors)

    • While mentioned in passing that the Master Plan Committee has a subcommittee on facilities, and the Schools are working on their long range comprehensive facilities plan, there were no further details added at this time. Members of the School Committee and Central office were present but did not get to provide any additional info

    • The 10 year projection of expenses across the buildings was split evenly between Town and School per Chair Conley. It was not discussed how these expenses would be funded. It was mentioned that the Facilities budget is the first to get hit when a budget shortfall is needed to be adjusted for. Projects get postponed until funding is available (hence the listing of projects that exists, some of which have been awaiting for some time)

  • Discussion on the 10 year report of grants received by the Town and Schools. These made for interesting reading although some of them are not purely "grants" (i.e. the cable access fees are included, they are present due to the accounting for them). One quick take away from the grant report is that the Town has been quite successful over time in obtaining grants and while they will continue to do so, the grant amounts are not sufficient to really make an impact on either the Town or School budget. Averaging approximately 4 million (combined Town & School) on a $150M budget is respectfully valuable but “small change”


The meeting recording runs about an hour & 20 minutes, so let’s listen to the Finance Committee meeting Dec 13, 2023. Audio link -> https://franklin-ma-matters.captivate.fm/episode/fm-1116-franklin-ma-finance-cmte-mtg-12-13-23



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Agenda ->   https://www.franklinma.gov/sites/g/files/vyhlif10036/f/agendas/dec_13_2023_fin_com_agenda.pdf 


Watch the Franklin TV video available for replay https://www.youtube.com/watch?v=P4WDEAYIeJU 


Public Property & Building, aka “the Facilities Department”

i. FY24 Public Property & Buildings Budget  

https://www.franklinma.gov/sites/g/files/vyhlif10036/f/uploads/fy24_public_property_buildings_budget.pdf 

ii. List of Town Owned Buildings  

https://www.franklinma.gov/sites/g/files/vyhlif10036/f/uploads/list_of_town_owned_buildings_0.pdf 

iii. December 2020 Kaestle Boos study on school facilities current conditions  

https://www.franklinps.net/sites/g/files/vyhlif4431/f/uploads/franklin_comprehensive_facilities_assessment_-_final_updated_12.1.2020_1.pdf 

iv. Franklin School Department Redistricting Analysis 

https://www.franklinps.net/district/redistricting-analysis 

v. Comprehensive School Facilities Planning Subcommittee  

https://www.franklinps.net/district/school-committee/pages/subcommittees-and-liaisons 

vi. 10-year Capital Facilities Plan    

https://www.franklinma.gov/sites/g/files/vyhlif10036/f/uploads/5a._vi_-_facilities_capital_improvement_plan_fy23.12.07.23.xlsx_-_10_year_plan.pdf 

b. Grants discussion

i. Ten-year municipal grants history  

https://www.franklinma.gov/sites/g/files/vyhlif10036/f/uploads/5b._i_-_grant_reporting_project_for_fincom_-_town.pdf 

ii. Ten-year school grants history  

https://www.franklinma.gov/sites/g/files/vyhlif10036/f/uploads/5b._ii_-_grant_reporting_project_for_fincom_-_school.pdf 


My notes captured via Twitter during the meeting and found in 1 PDF -> https://drive.google.com/file/d/1Vn59WoX94X8yvI0CFWCqw1X6A9m5ePjd/view?usp=drive_link 


Link to Finance Committee => https://www.franklinma.gov/finance-committee 


--------------


We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  


This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

 

How can you help?

  • If you can use the information that you find here, please tell your friends and neighbors

  • If you don't like something here, please let me know


Through this feedback loop we can continue to make improvements. I thank you for listening.


For additional information, please visit Franklinmatters.org/ or www.franklin.news/


If you have questions or comments you can reach me directly at shersteve @ gmail dot com


The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.


I hope you enjoy!

------------------


You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"


Franklin, MA: Finance Committee - Agenda for meeting Dec 13, 2023
Franklin, MA: Finance Committee - Agenda for meeting Dec 13, 2023

Thursday, December 14, 2023

Finance Committee takes a 'deep dive' (sorta) into the Faculties budget (video)

The Finance Committee met as scheduled on Wednesday, Dec 13, 2023. The Franklin TV video is available for replay -> https://www.youtube.com/watch?v=P4WDEAYIeJU

6 members participated, 4 in Chambers (Chair Conley, Hamilton, Riley & Nagel), 2 participated remotely (Keophannga & Sansoucy)

Quick recap:
  • State revenue forecast for FY 2024 not meeting expectation, no cuts yet per Governor, does likely mean less revenue for next years budget although local aid is usually one of the last to get affected, something to stay tuned into
  • Budget hearings for May 2024 were confirmed as May 6 for General Government, May 8 for Public safety (Police, Fire, & Dispatch) and DPW (water, sewer, storm water) and Schools on May 15. Proposed meeting calendar to be updated with this decision
  • Discussion on the list of facilities provided, yes it is facilities not just the buildings
  • Extended discussion on the solar farm which we don't own but for which we own the electrical output and which leads to credits on the Town electrical bill that are used for multiple other electrical improvements, upgrades
  • This turned into a discussion on the heating efficiencies of some buildings; FHS for example was built with better insulation and the walls are R40, vs. the 3 middle school complex buildings are rated R19. This means the heating cots for those buildings are higher due to the less efficient (i.e. insulation factors)
  • While mentioned in passing that the Master Plan Committee has a subcommittee on facilities, and the Schools are working on their long range comprehensive facilities plan, there was not further details added at this time. Members of the School Committee and Central office were present but did not get to provide any additional info
  • The 10 year projection of expenses across the buildings was split evenly between Town and School per Chair Conley. It was not discussed how these expenses would be funded. It was mentioned that the Facilities budget is the first to get hit when a budget shortfall is needed to be adjusted for. Projects get postponed until funding is available (hence the listing of projects that exists, some of which have been awaiting for some time)
  • Discussion on the 10 year report of grants received by the Town and Schools. These made for interesting reading although some of them are not purely "grants" (i.e. the cable access fees are included, they are present due to the accounting for them). One quick takeaway from the grant report is that the Town has been quite successful over time in obtaining grants and while they will continue to do so, the grant amounts are not sufficient to really make on impact on either the Town or School budget. Averaging approximately 4 million (combined Town & School) on a $150M budget is small change

My notes captured via Twitter during the meeting:

Franklin, MA: Finance Committee - Agenda for meeting Dec 13, 2023
Franklin, MA: Finance Committee - Agenda for meeting Dec 13, 2023