Wednesday, April 29, 2009

Live reporting - Facilities

Continuing the FY 2010 budget hearing

Public Facilities Acct 192

Mike D'Angelo

Jeff provides background on the Facilities arrangement since Mike started doing it on behalf of the schools.

6,300 students, all the public buildings, added hundreds of thousands of square feet to maintain, we are always looking for ways to do it better and cheaper.

Custodians did have 42 now have 32, but the buildings haven't shrunk, they have done a very good job.

You may hear people complain about the condition of the high school, the state came out and was impressed with the shape that it is in. Yes, it needs some fixing but it is working.

Consumables and parts, all prices went up, gas has come down but the prices have not
Hopefully some of the costs will maintain and not increase further
It has been a long time since I have been able to say that energy has gone down

Goldsmith -
D'Angelo - we clean FHS with 6 people, if someone is out we need to backfill

Goldsmith -
D'Angelo - I have been doing that with energy for 9 years. We bid that separately. We went to them in January and extended contracts at reduced rates. Next year electricity will be 10% less.

Cataldo - The building and rental lease is that the modulars?
D'Angelo - Yes, there is need for them in some of the buildings. These are really rental payments not lease. We should have these for a few more years.

Nutting - we are applying for a new grant to do an energy audit. If we get it, we'll do the analysis and see what we get.

Nutting - we are replacing fixtures with low water use facilities to cut down on water use. We'll relocate the facilities department to the DPW to free space for the schools and put the groups together for efficiencies. We are always looking to do things better, faster, cheaper.

Feldman - where is the grant from?
D'Angelo - From the state. NationalGrid has stepped up their programs.

Nutting - we are looking at the requirements in becoming a green community. There are zoning issues, building issues, it will be a team effort.
Feldman - there is also some Federal stimulus money there.

Roche - What was the increase at the high school?
Nutting - 30% water rate increase was part of it.
D'Angelo - in a lot of the water increase, we actually spend on irrigation of school and town fields, not on the use of the buildings itself.

Roche - HVAC contracts went up significantly
D'Angelo - we were significantly under budgeted going into this year. Remington/Jefferson is now 12 years old and that is driving my costs. The high school is driving cost due to the parts that are required.

Powderly - The HVAC increase at Horace Mann, Oak, ECDC
D'Angelo - when the budget came over from the Schools, it was broken out by school per DOE. It really is better to look at the complex rather than the schools individually. For example; Oak, Horace Mann, ECDC. I can look at 166 monitor points at the Horace Mann complex. That is good but it also means that you have 166 parts to potentially repare/replace as they go.

D'Angelo - a lot of our budget is routine maintenance. Right now we are going to make the jump into cooling, so a lot of the money is routine maintenance that pays off in the long run.

Nutting - we have purchased a work order system that will go online in JUly or thereabouts. We'll have better data to come back with an analysis on what is breaking where, and get to inventory control to keep track of what is being used

1,200,000 square feet of this one million is the schools

D'Angelo - cameras in all the new buildings, we do video recording. The town side didn't do much of that. We just implemented a buzz at the substation so if someone is not there, they get directly to the main station so a dispatcher there can view them and help them.

Roche - increases are significant, I need to take a hard look at. If we can't put food on the table, why paint the door?

D'Angelo - we take better care of our buildings by watching who goes into our buildings. we have a capital list to add a school that didn't have anything at the time it came on line. Some camera change outs have driven costs. The high school is heavily used, checking on locker access, etc. I don't see the costs sky rocketing, I do see replacements but generally what I replace cost less than what it was originally.

When I did my budget a year and a half ago, items cost far less than what they do now. We are just trying to keep up with the trash bags, toilet paper, etc.

Powderly - I am struggling with this being the only budget that was not level funded.
D'Angelo - it is actually much simpler. I pay for anything in all the buildings. No one else has that item in their budget. I don't get the choice to make a decision to tell the Library you are not getting air conditioning until July. We are doing what everbody else is doing, taking the car to the repair shops to keep it running.

Motion to approve budget (in excess of $6 million) passed

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