Celebrating a significant milestone at the Norfolk County Registry of Deeds, Register William P. O’Donnell today (08/17/23) announced the Registry recently completed printing its 41,000th book of recorded land documents, marking an important occasion for the many who appreciate the convenience of modernization and the reliability of the time-tested method of printing land document books to keep records.
Register O’Donnell noted, “The printing of our 41,000th book, which includes land documents such as deeds, homesteads, mortgages, and mortgage discharges, is a significant event in the life of the Registry and a testament to the volume of work completed each and every business day here at the Registry of Deeds. The printing of Book 41,000 links us to the Registry’s rich history, which dates back to 1793.
"The printing of Book 41,000 links us to the Registry’s rich history, which dates back to 1793"
While the printing of books is ongoing, it is important to note that the Registry continues to embrace and utilize cutting-edge technologies, allowing us to record land documents instantaneously. Documents are scanned and available for viewing within 24 business hours of recording at www.norfolkdeeds.org. This modern approach to document recording makes it possible for the digital land document library, which is on Book 41,356, to stay up-to-date and accurate.
This digitalization process has greatly improved accessibility and efficiency for those seeking land records. Additionally, the Registry of Deeds actively works to ensure the security and integrity of these digital records through regular backups and advanced data protection measures.
“Our computer systems have been backed up on a nightly and weekly basis for decades. This redundancy allows the Registry to maintain a permanent record of all land document recordings in the event of a disaster affecting our building at 649 High Street, Dedham. In addition, the Registry also, per state law, microfilms all recorded land documents and ships the microfilm off-site to a secure location where it can be retrieved in the event of a catastrophe,” stated the Register.
The Register further emphasized the importance of these measures, stating that the backup systems and off-site storage ensure the preservation and accessibility of important land documents even in the face of unforeseen circumstances. This commitment to safeguarding records reflects the Registry's dedication to providing reliable and uninterrupted services to the public.
Residents and those with an interest in Norfolk County property records are encouraged to visit the Registry of Deeds. Users of the Registry have options to view land documents by whichever means they are comfortable with. You, as a member of the public, can research property in hard copy via books, online at one of our many computer workstations available to the public, or from the convenience of your home or work computer.
The Registry of Deeds understands the importance of accessibility and convenience for its users. By offering both physical and online options to view land documents, individuals can choose the method that best suits their needs and preferences. This commitment to flexibility ensures that residents and those with an interest in Norfolk County property records can easily access the information they require, further enhancing the Registry's dedication to providing reliable and uninterrupted services.
Concluding his remarks, Register O’Donnell stated, “The core mission of the Registry of Deeds is to record land documents in a safe, accurate, secure, and accessible manner. Part of this charge is to serve as a depository for over 10 million land documents recorded from the Registry’s beginning in 1793 right up to the present day. While we have embraced the latest technologies to improve efficiencies, the printing of books allows us to maintain a permanent hard copy record of each recorded land document on-site.”
If you would like to stay up-to-date on upcoming Registry of Deeds events, programs, and real estate information, you can sign up for our Registry email updates at www.norfolkdeeds.org, like us on Facebook at www.facebook.com/norfolkdeeds, or follow us on Twitter at www.twitter.com/norfolkdeeds.
The Norfolk County Registry of Deeds, located at 649 High St., Dedham, is the principal office for real property in Norfolk County. The Registry is a resource for homeowners, title examiners, mortgage lenders, municipalities, and others with a need for secure, accurate, and accessible land record information. All land record research information can be found on the Registry’s website, www.norfolkdeeds.org. Residents in need of assistance can contact the Registry of Deeds Customer Service Center at (781) 461-6101 or email us at registerodonnell@norfolkdeeds.
