Space Needs & Facilities Assessment Subcommittee - March 27, 2023 at 5:45 (hybrid)

Space Needs & Facilities Assessment Subcommittee

March 27, 2023  --   5:45 P.M. 

Municipal Building - 3rd Floor Training Room

A G E N D A 

"The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law."

 ● Discuss Redistricting data

Agenda doc contains remote participation info ->   https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-3_27_23.pdf

Space Needs & Facilities Assessment Subcommittee - March 27, 2023 at 5:45 (hybrid)

Space Needs Subcommittee doesn't reach consensus on recommendation to full committee (audio)

FM #960 = This is the Franklin Matters radio show, number 960 in the series. 

This session of the radio show shares the School Committee - Space Needs Subcommittee meeting held in the 3rd floor conference room on Monday, Mar 20, 2023.

SubCmte Chair - Al Charles; committee members - Denise Spencer, Elise Stokes; Central office support - Supt Lucas Giguere, Business Manager Miriam Goodman

The meeting reviewed the feedback from the 114 responses to the survey after the two information sessions (1 in person, 1 virtual). The group worked through the feedback and did not find a consensus on which of the options or variations thereof to recommend to the School Committee. 

There is another meeting added next week to work through the questions and hopefully come together on a recommendation for the committee. The current schedule calls for a presentation/recommendation at the April 25 meeting with a School Committee vote at their May 9 meeting.

The recording runs about 1 hour and 20 minutes, so let’s listen to the Space Needs discussion on Mar 20, 2023.  Audio file ->  https://franklin-ma-matters.captivate.fm/episode/fm-960-fps-space-needs-subcmte-03-20-23

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Meeting agenda =>  https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-3_20_23.pdf 

  

My notes for the meeting =>  https://drive.google.com/file/d/1XdeOXUQdqmbouFAJXZQQetgUZNoKcxuu/view?usp=share_link 

--------------

We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  

This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

How can you help?

• If you can use the information that you find here, please tell your friends and neighbors

• If you don't like something here, please let me know

Through this feedback loop we can continue to make improvements. I thank you for listening.

For additional information, please visit Franklinmatters.org/ or www.franklin.news/

If you have questions or comments you can reach me directly at shersteve @ gmail dot com

The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.

I hope you enjoy!

------------------

You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"

Space Needs Subcommittee doesn't reach consensus on recommendation to full committee (audio)

Redistricting Advisory Subcommittee -Tuesday, March 21, 2023 at 6:00 PM (Virtual Only)

Franklin Public Schools - Franklin School Committee

Redistricting Advisory Subcommittee

Tuesday, March 21, 2023 at 6:00 PM

Virtual Only

A G E N D A

"The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law."

● Call to Order

● Survey Results

● Space Needs and Facilities Assessment Subcommittee Update

● Thank You

● Adjourn

Shared from ->  https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/redistricting_advisory_subcom_3_21_23_0.pdf

Redistricting Advisory Subcommittee -Tuesday, March 21, 2023 at 6:00 PM (Virtual Only)

Franklin Public Schools: Space Needs & Facilities Analysis Subcommittee Meeting - March 20, 2023 - 5:00 PM

Space Needs & Facilities Analysis Subcommittee Meeting

Municipal Building - Training Room (Virtual Link in Agenda)

A G E N D A

"The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law."

● Review Redistricting Public Input

● Discuss School Committee Recommendation

● Additional Data Needed for SC Presentation

Shared from ->   https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-3_20_23.pdf

Franklin Public Schools: Space Needs & Facilities Analysis Subcommittee Meeting - March 20, 2023

Space Needs Subcommittee scheduled to meet virtually - Feb 1 at 5:30 PM

Space Needs Subcommittee Meeting

Virtual Meeting (Link in agenda)

A G E N D A

"The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law."

● Call to Order
● AppGeo Working Session Update
● Planning for 2/7 Redistricting Advisory Committee Meeting
● Adjourn

Agenda doc for this virtual meeting ->  https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-2_1_23.pdf 

Space Needs Subcommittee scheduled to meet virtually - Feb 1 at 5:30 PM

Space Needs and Facilities Assessment Subcommittee - Jan 12, 2023 - 5:30 PM

Space Needs and Facilities Assessment Subcommittee

Virtual Meeting, link in agenda

Agenda

1. Call to Order 
2. Redistricting Working Session Update 
3. 1/17/22 Redistricting Advisory Committee Prep

Agenda doc contains remote participation info ->  https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/agenda_space_needs_and_facilities_assessment_subcommittee.docx.pdf

Space Needs and Facilities Assessment Subcommittee - Jan 12, 2023 - 5:30 PM

Space Needs Subcommittee Meeting - virtual only - Dec 8, 2022 at 5:30 PM

Franklin Public Schools - Franklin School Committee

Space Needs & Facilities Assessment Sub Committee

December 8, 2022 - 5:30 - 6:00 P.M. - Virtual

A G E N D A

"The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law."

● Call to Order

● Recap of working sessions with AppGeo

● Dec. 20th School Redistricting Subcommittee Planning

● Adjourn

The agenda and virtual meeting connections can be found ->

https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-12_8_22.pdf

Note: This is the Space Needs subcommittee of the School Committee

https://www.franklinps.net/district/school-committee/pages/subcommittees-and-liaisons

not the Redistricting Advisory Committee

https://www.franklinps.net/school-committee/2023-redistricting-advisory-committee

This is effectively the School Committee planning session for the re-districting advisory meeting scheduled for Dec 20, 2022   https://www.franklinps.net/school-committee/2023-redistricting-advisory-committee/pages/meeting-dates

Space Needs Subcommittee Meeting - virtual only - Dec 8, 2022 at 5:30 PM

Space Needs Subcmte to recommend vendor for analysis work on redistricting (audio)

FM #843 = This is the Franklin Matters radio show, number 843 in the series. 

This session of the radio show shares the School Committee - Space Needs Subcommittee meeting held in the 3rd floor conference room on Tuesday, Sep 13, 2022. 

 

SubCmte Chair - Al Charles; committee members - Denise Spencer, Elise Stokes; Central office support - Supt Lucas Giguere, Business Manager Miriam Goodman

 

The meeting reviewed their analysis of the proposal received from the potential consultants for the re-districting work to be done. One vendor AppGeo stood out from the other two. Discussion on pros and cons of the vendors; recommendation to be made to the full School Committee at the regularly scheduled meeting of Sep 27, 2022. Assuming recommendation approved, the vendor contract can then be set up through Procurement and some time thereafter, work could begin.

 

They also discussed the form and wordsmithed it for use it to gather folks from the stakeholder groups (parents, teachers/staff, community, etc.) for the Advisory Committee to help this subcommittee and the vendor prepare the proposal and plan for re-districting. 

 

Communications will be key, overcommunication is not bad to ensure everyone gets the word. Aside from those on the Advisory Committee, there will be options (forums, etc.) for others to provide input, ask questions, etc. as the process develops.

 

Next meeting set as placeholder for Oct 3, 4 PM.

 

The recording runs about 35 minutes, so let’s listen to the Space Needs discussion on Sep 13, 2022.  Audio file -> https://franklin-ma-matters.captivate.fm/episode/fm-843-fps-space-needs-subcmte-09-13-22

 

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Meeting agenda =>    https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-9_13_22.pdf 

 

My notes for the meeting captured via Twitter and then combined in one PDF =>  

https://drive.google.com/file/d/1edLAJ6ibNdaTAkCk_--0AIVWdvCb7MyE/view?usp=sharing 

 

--------------

We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  

This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

How can you help?

• If you can use the information that you find here, please tell your friends and neighbors

• If you don't like something here, please let me know

Through this feedback loop we can continue to make improvements. I thank you for listening.

For additional information, please visit Franklinmatters.org/ or www.franklin.news/

If you have questions or comments you can reach me directly at shersteve @ gmail dot com

The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.

I hope you enjoy!

------------------

You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"

With Davis Thayer closed the next analysis step is to consider redistricting

FPS: Comprehensive Facility Analysis Report from Franklin Matters

Franklin Public Schools: Space Needs & Facilities Assessment Subcommittee - Sep 13 at 6 PM

Franklin Public Schools

Franklin School Committee

Space Needs & Facilities Assessment Subcommittee

September 13, 2022
6:00 - 6:45 P.M.
Municipal Building - 3rd Floor Conference Room

AGENDA

"The listing of matters are those reasonably anticipated by the Chair which may be  discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law."

● Call to Order

● Follow-up on RFP Assessment

● Redistricting Advisory Committee Interest Form Follow-up

● Planning Next Steps

● Adjourn

Agenda doc with remote connection info ->  https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-9_13_22.pdf

FPS: Comprehensive Facility Analysis Report from Franklin Matters

School Committee Space Needs working on vendor RFP evaluations

The Franklin Public Schools, School Committee - Space Needs Subcommittee met on Thursday afternoon, Aug 25, at 2:00 PM.  My notes taken during the meeting while participating remotely are as follows:

Quick Recap: 

• Discussion on recap of what got them to this point, three proposal out for evaluation by team members, need to evaluate the specifics of the proposed process then look at the dollars associated with the proposals to make an overall recommendation. Individuals to complete their evals by 9/5, Miriam to compile for subcommittee to review at next meeting (9/13) and prepare recommendation for full committee to review at the 9/27 meeting.
• Discussion on stakeholders to ensure appropriate representation of community segments, likely to request via a form for participation on such working group to have ready when vendor selection is complete so they can move forward. Expectation setting for stakeholders on work required and overall timeline for work to be completed (report Mar to May) for School Committee to decide before end of 2023 school year (June 2023). (Implementation timeline would be part of approval/decision but likely to be at least a year away from decision.)

participants (either by voice or view - I joined a couple of minutes late) 

Chair Al Charles, E Stokes, D Spencer, L Giguere, M Goodman

Chair Al Charles began with a recap of prior actions of the subcommittee.

RFP proposals being evaluated by core team, between 15&27, to SchCmte for approval, and then to contract

Proposal evaluation includes two aspects, one for specifics, a second for the dollars, only evaluation on the work proposed before getting to the dollars, layer the $s in later

Reference checks on the proposals put forward, individuals can do so, as well as the procurement office, to be accumulated by Lucas to avoid open meeting law (OML) issues

Clarification questions on process: Dollar amounts determine level of involvement, between $10-50k, RFP allows for evaluation of separate proposals; Discussion on background of RFI vs RFP processing, out to bid can force acceptance of lowest 'qualified' bidder - qualifications need to be specified in the bid proposal process

Discussion on time to read, review, Lucas example of about an hour; individuals would be to be done by 5th, the Subcomm to meet the week of the 12th, to allow for review, etc, before SchCom meeting on the 27th where this would be up for discussion and approval

Redistricting cmte discussion (examples of stakeholder groups)

• Subcom
• Facility's
• Parents of each sch
• Town Council rep
• 3 non parent members (possible prior parents of redistricting)

Size problem with logistics, steering committee and communications absolutely required

Approx 30 as proposed

Target for a Mar to May report timeline, with recommendations by SchCom before end of school year

Discussion on school start time large group and multiple subcommittees, a different process

Setting expectations up front will be key, keeping all informed is important, it will be a lot of info to review and discuss, so over communication is better than missing someone/something

Clarity, and nonbinding req for responses, tied to release of info on process outline

There will be other resources as needed to provide specific data details as they arise

Next meeting, Sep 13 at 6:00 to 6:45pm

Possible agenda topics: 

• Compilation of RFP data
• Questionnaire draft
• Comms draft
• Determine timeline targets, consultant approval at the 27th meeting, then contract required
• Laying foundation for the work to set up for the real work

The published agenda is here:

• Call to Order
• Recap of Events
• Review RFP process and Timeline
• Advisory Committee Planning
• Adjourn

Complete agenda including remote connection info ->

https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-8_25_22.pdf

School Committee Space Needs working on vendor RFP evaluations

Franklin Public Schools: Space Needs Subcommittee - Aug 25 at 2 PM

Franklin Public Schools 

Franklin School Committee

Space Needs & Facilities Assessment Sub Committee

August 25, 2022 - 2:00 P.M.

Municipal Building - 3rd Floor Training Room

A G E N D A

"The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law."

• Call to Order
• Recap of Events
• Review RFP process and Timeline
• Advisory Committee Planning
• Adjourn

Complete agenda including remote connection info ->

https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-8_25_22.pdf

Franklin Public Schools: Space Needs Subcommittee - Aug 25 at 2 PM

School Committee: Space Needs SubCmte Mtg - 06/06/22 (audio)

FM #812 = This is the Franklin Matters radio show, number 812 in the series. 

This session of the radio show shares the School Committee - Space Needs Subcommittee meeting held virtually via Zoom on Monday, June 6, 2022. 

• Chair: A Charles; members D Spencer (left mtg), E Stokes
• Central Office: S Ahern, L Giguere, P Marano, M Goodman  

The meeting reviewed the data updates requested in the prior meeting. The bulk of the meeting previewed the update to be provided to the full School Committee as drafted by Chair Charles for  the regularly scheduled full School Committee meeting June 14, 2022. 

The update was discussed but not shared with the public participants as it was still an early draft. Feedback was taken by the Chair, who will continue to fine tune the draft with Central Office members. The presentation doc may not be released prior to the meeting.

The recording runs about 60 minutes, so let’s listen to the Space Needs discussion on June 6, 2022.

Audio file -> https://franklin-ma-matters.captivate.fm/episode/fm-812-school-cmte-space-needs-subcmte-mtg-06-06-22

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Meeting agenda =>  https://www.franklinps.net/sites/g/files/vyhlif4431/f/agendas/spaceneedssubcom-6_6_22.pdf 

--------------

We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  

This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

 

How can you help?

• If you can use the information that you find here, please tell your friends and neighbors

• If you don't like something here, please let me know

Through this feedback loop we can continue to make improvements. I thank you for listening.

For additional information, please visit Franklinmatters.org/ or www.franklin.news/

If you have questions or comments you can reach me directly at shersteve @ gmail dot com

The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.

I hope you enjoy!

------------------

You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"

School Committee: Space Needs SubCmte Mtg - 06/06/22 (audio)

School Committee Space Needs Subcommittee - 05/10/22 (audio)

FM #792 = This is the Franklin Matters radio show, number 792 in the series. 

This session of the radio show shares the School Committee - Space Needs Subcommittee meeting held in the 3rd floor training room on Tuesday, May 10, 2022. 

The meeting reviewed data requested about aspects of the study in the prior meeting. The next meeting is scheduled for June 6 to preview the update to be provided to the full School Committee at the regularly scheduled meeting of June 14, 2022.

SubCmte Chair - Al Charles; committee members - Denise Spencer, Elise Stokes; Central office support - Supt Sara Ahern, Business Manager Miriam Goodman, Student Services Director Paula Marano.

The recording runs about 55 minutes, so let’s listen to the Space Needs discussion on May 10, 2022. Audio file -> https://franklin-ma-matters.captivate.fm/episode/fm-792-schcmte-space-needs-subcmte-mtg-05-10-22

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Meeting agenda =>    https://www.franklinmatters.org/2022/05/space-needs-facilities-assessment.html 

My notes for the meeting =>  https://drive.google.com/file/d/1rP5gMrQv4kgPi2EdbaevJcypfk5Jh20V/view?usp=sharing 

--------------

We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  

This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

 

How can you help?

• If you can use the information that you find here, please tell your friends and neighbors

• If you don't like something here, please let me know

Through this feedback loop we can continue to make improvements. I thank you for listening.

For additional information, please visit Franklinmatters.org/ or www.franklin.news/

If you have questions or comments you can reach me directly at shersteve @ gmail dot com

The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.

I hope you enjoy!

------------------

You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"

School Committee Space Needs Subcommittee - 05/10/22 (audio)