Showing posts with label town administrator. Show all posts
Showing posts with label town administrator. Show all posts

Friday, January 27, 2023

Ad-hoc Town Administrator Review Cmte meets briefly to move formal review to Council (audio)

FM #925 = This is the Franklin Matters radio show, number 925 in the series. 


This session of the radio show shares the audio recording of the Ad Hoc committee for the Town Administrators Review. The meeting was held on Wednesday, January 25, 2023 in the 3rd floor training room. I recorded this audio in the room. 


Subcommittee Chair Tom Mercer opens the meeting. Councilors Robert Dellorco and Glenn Jones participate. Town Administrator Jamie Hellen and HR Director Karen Bratt are also in the room.


  • Live reporting from the TA Ad-hoc Review Cmte meeting starting now, Chair Mercer, Councilors Dellorco Jones present along with TA Jamie Hellen and HR Director K Bratt

#tareview0125

  • Summary draft provided to subcmte related to the Council goals discussed earlier this year (1/4/23) meeting. Credit to the staff recruited and operating under Jamie and to the work accomplished, Jamie happy to be here with these circumstances #tareview0125

  • Nothing to add to the goals, other than the new committees, #tareview0125

  • Per Jamie, looks great as drafted, we have a great team. Going to full committee for formal approval at the Feb 1 meeting, motion to move to Council, approved by 3-0; motion to adjourn, 3-0


The meeting runs about 8 minutes, so let’s listen to the Ad Hoc committee for the Town Administrators review meeting. Audio file -> https://franklin-ma-matters.captivate.fm/episode/fm-925-tof-town-administrators-review-ad-hoc-cmte-mtg-01-25-2



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Agenda doc (no remote participation info) ->  https://www.franklinma.gov/sites/g/files/vyhlif6896/f/agendas/2023-01-25_ta_evaluation_agenda.pdf


My notes from the meeting

 https://drive.google.com/file/d/1xdviRoGYvAeeKXjBEeq6iRkbip9eI79_/view?usp=share_link 


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We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  


This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

 

How can you help?

  • If you can use the information that you find here, please tell your friends and neighbors

  • If you don't like something here, please let me know


Through this feedback loop we can continue to make improvements. I thank you for listening.


For additional information, please visit Franklinmatters.org/ or www.franklin.news/

If you have questions or comments you can reach me directly at shersteve @ gmail dot com


The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.


I hope you enjoy!

------------------


You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"


Ad-hoc Town Administrator Review Cmte meets briefly to move formal review to Council (audio)
Ad-hoc Town Administrator Review Cmte meets briefly to move formal review to Council (audio) 

Tuesday, January 24, 2023

Town Administrator Evaluation Ad Hoc Committee - Jan 25 - 5 PM

Town Administrator Evaluation Ad Hoc Committee

Agenda & Meeting Packet
January 25, 2023 - 5 PM

1. CALL TO ORDER
2. TOWN ADMINISTRATOR EVALUATION DISCUSSION
3. ADJOURN



Town Administrator Evaluation Ad Hoc Committee - Jan 25 - 5 PM
Town Administrator Evaluation Ad Hoc Committee - Jan 25 - 5 PM

Saturday, December 17, 2022

Town Council approves open space purchase, Town Administrator contract, annual alcohol license renewals, and more (audio)

FM #900 = This is the Franklin Matters radio show, number 900 in the series. 


This session of the radio show shares the Town Council meeting held in Council Chambers on Wednesday, December 14, 2022. All 9 members of the Council were present in the Council Chambers.


Quick recap:

APPOINTMENTS

a. Mark LePage - Conservation Commission

b. Alison Rheaume - Disability Commission

c. Francesca Ricci - Disability Commission

d. Lloyd (Gus) Brown - Sealer of Weights and Measures


LICENSE TRANSACTIONS

a. 2023 Annual Alcohol License Renewals - See attached 2023 Town of Franklin Alcohol Licenses Renewals


PRESENTATIONS / DISCUSSION

a. Franklin Library Association Presentation of Gift - Scott Nolan, President, FLA

b. Snow Removal Presentation: Robert “Brutus” Cantoreggi, Director of Public Works


Legislation for Action

d. Resolution 22-88: Local Acceptance of MGL Ch40, Section 5B, Fourth Paragraph

e. Resolution 22-89: Creation of the Massachusetts Statewide Opioid Settlement Stabilization Fund, as Authorized b GL Chapter 40, Section 5B


f. Resolution 22-90: Authorization of and Appropriation for Purchase of Three Parcels of Unimproved Land 


g. Resolution 22-91: Authorization for Town Administrator to Submit American Rescue Plan Act Applications to Norfolk County 


i. Resolution 22-95: Gift Acceptance - Recreation Department ($109,832.25)


Executive session, return approx. 35 mins later


b. Resolution 22-94: Salary Schedule: Full-Time Elected Official - Town Clerk 

a. Vote on approving Administrator contract, subject to Executive Session outcome

i. Legislation for action: 1. Resolution 22-93: Approval of Town Administrator’s Contract 


The recording runs about 2 hours and 16 minutes, so let’s listen to the Town Council meeting on December 14, 2022. (Due to the Executive Session, approx. 35 minutes, the total time on Wednesday was longer. The recording excludes the Executive Session but does include the return to open meeting).


Audio file -> https://franklin-ma-matters.captivate.fm/episode/fm-900-franklin-ma-town-council-mtg-12-14-22


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Meeting agenda and documents released for this session ->

https://www.franklinma.gov/sites/g/files/vyhlif6896/f/agendas/dec_14_tc_mtg_agenda-revised.pdf


The Snow presentation ->  https://www.franklinma.gov/sites/g/files/vyhlif6896/f/uploads/8b._snow_presentation.pdf


Watch the Franklin.TV video replay on YouTube ->  https://youtu.be/qVbiUMlcbL8


My notes in one threaded PDF document -> https://drive.google.com/file/d/1TT_f9Y9eVXExUtjlcCD2XKtSTjcwG582/view?usp=share_link 



--------------


We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  


This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

 

How can you help?

  • If you can use the information that you find here, please tell your friends and neighbors

  • If you don't like something here, please let me know


Through this feedback loop we can continue to make improvements. I thank you for listening.


For additional information, please visit Franklinmatters.org/ or www.franklin.news/


If you have questions or comments you can reach me directly at shersteve @ gmail dot com


The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.


I hope you enjoy!

------------------


You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"


Franklin, MA: Town Council - Agenda & Documents for Dec 14, 2022 7:00 PM
Franklin, MA: Town Council - Agenda & Documents for Dec 14, 2022 7:00 PM

Friday, November 11, 2022

Finance Committee gets update on FY 2023 budget year to date and recommends approval of $542K in transfers (audio)

FM #876 = This is the Franklin Matters radio show, number 876 in the series. 

This session of the radio show shares the Finance Committee meeting held on Wednesday, Nov 9, 2022. 


Seven members of the Finance Committee participating (2 absent) were in the Council Chambers along with Town Administrator Jamie Hellen, Assistant Administrator Alecia Alleyne, Comptroller Chris Sandini, and Treasurer/Collector Kerri Bertone. 


The primary discussion around the current progress to date on the budget. There was a resulting action for approval of $542K to transfer among accounts prior to the rating set later this month. 


The meeting recording runs about forty minutes, so let’s listen to the Finance Committee meeting Nov 9, 2022.


Audio file ->  
https://franklin-ma-matters.captivate.fm/episode/fm-876-franklin-ma-finance-committee-mtg-11-09-22


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Meeting agenda document ->   https://www.franklinmatters.org/2022/11/finance-committee-meeting-agenda.html 

 

My notes ->   

https://drive.google.com/file/d/1gArra7vxwfjHBmtFW9sVKePFI6fDzwa3/view?usp=share_link

 

Link to Finance Committee => https://www.franklinma.gov/finance-committee 


YouTube recording =>  https://youtu.be/Nz2XFmTQZ64 


--------------


We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  


This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

 

How can you help?

  • If you can use the information that you find here, please tell your friends and neighbors

  • If you don't like something here, please let me know


Through this feedback loop we can continue to make improvements. I thank you for listening.


For additional information, please visit Franklinmatters.org/ or www.franklin.news/


If you have questions or comments you can reach me directly at shersteve @ gmail dot com


The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.


I hope you enjoy!

------------------


You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"


Finance Committee gets update on FY 2023 budget year to date and recommends approval of $542K in transfers (audio)
Finance Committee gets update on FY 2023 budget year to date and recommends approval of $542K in transfers (audio)

Sunday, November 6, 2022

FY 2023 Budget Adjustments for Review by Finance Committee - Nov 9, 2022

November 4, 2022
 
Memorandum
 
To: Finance Committee
From: Jamie Hellen, Town Administrator
Alecia Alleyne, Assistant to the Town Administrator

Re: FY23 Budget Adjustment & Five-Year Fiscal Forecast Update

We are requesting the Finance Committee to support the amendment to the FY23 Town operating budget as outlined in this memo and recommend the changes to the full Town Council for their approval prior to setting the annual tax rate on November 30th.

Overall, the budget appears to be right on track through 9/30/22. Revenues have hit targeted projections and the staff has done a terrific job of managing cost increases in their expense budgets. We have attached an updated revenue sheet for local receipts through 9/30/22.

Five-Year Fiscal Forecast Update

There is very little updated news since the published forecast in August 2022. Click here for the forecast. Since August, the Federal Reserve has raised interest rates an additional ¾ of 1%. Home mortgage rates have reached a near 40-year high and many economic experts continue to predict a recession within the next 12 to 18 months. The federal government also announced the federal deficit is at $31 trillion. We have attached a recent Massachusetts economic analysis from MassBenchmarks, which is published through a partnership between the UMass-Amherst Donahue Institute and Federal Reserve Bank of Boston, that notes in its October 27, 2022 quarterly report the state’s “declining workforce and interest rate exposure in key industries make the Commonwealth vulnerable to an economic downturn”. The Town should be cognizant of these dynamics and will present new fiscal pressures on the operating budget in the coming fiscal years.

The only additional commentary is it will be our objective throughout the fiscal year to monitor the Town’s financial situation through the lens of the recently awarded AAA bond rating from the rating agencies. As anyone can see in the report, recent financial actions by the Town have resulted in a top rating. As the global economy continues to adapt to geo-political situations, it is prudent to follow these trends, which will ensure the Town maintains its AAA bond rating. This policy approach is a key technique to maintain services within the tax levy.

For those who have not read the ratings report, please click here. It is the most important document to read.
 
Revenue Adjustments

The following is a macro-synopsis of the revenue adjustments to the FY23 budget from the budget approved earlier this year at the annual budget hearings in May:

1. According to the Assessors, New Growth should attain approximately a $271,000 increase.
2. The Local Receipts bottom line will stay the same except for the additional funds received from the J&J opioid settlement and Host Community Agreement (HCA) funds. Two revised items are:
a. Host Community Agreements, as predicted, will decline. The numbers here depict actual receivables to date and NOT anticipated. I expect this revenue source to be eliminated at a date uncertain in this fiscal year. The Town still has the local option excise tax at 3%.
b. J&J Opioid settlement is a new line item of revenue received due to the national opioid settlement. The Town has received $67,505 to date. Expenditure for these funds have strict restrictions per state law, but amounts will be as follows:
i. SAFE Coalition will receive $50,000 for direct substance abuse support; and
ii. Franklin Fire and Franklin Police will receive $17,505 for narcan, training and support in responding to opioid cases in Franklin.
3. State Aid, Assessments & Other Revenues should see an overall increase of approximately $290,000 after the state local aid, education, county assessment and state budget formulas settle out.

Expense Adjustments

The attached resolution depicts the changes within each departmental account on the voting document. All of the changes to this document reflect the actual costs of the municipal collective bargaining agreements that have been ratified, as well as the 2.5% COLA adjustment for all municipal nonunion staff. The exceptions are:

1. The Town Administrator’s expense budget increased just over $103,000, which is where the opioid and host community agreement funds will be expended from.

2. Line item 164 Elections increased $14,738 due to state laws on mail in and early voting.

3. Line item 610 Library is noted due to the large shift from Expenses to Personnel due to collective bargaining agreement. The germane note is that the overall budget maintains the state required funding (“MAR”) requirement.

4. Line items 710/750 Debt & Interest have increased $225,044 to reflect the actual costs of the borrowing for the Municipal Building improvements and the Horace Mann drainage project.

5. Line item 910 - Comp Reserve is reduced approximately $430,000, which are the funds transferred for the COLA and CBA’s. The remaining amount in comp reserve will go toward the usual reasons for appropriation, such as unforeseen personnel decisions, retirement costs, recruitment and retention of employees, collective bargaining, etc. Additionally, I expect some funds to be used to begin implementing the Compensation & Classification Plan, which should be completed later this Fall. Any unused funds revert to the Town’s Free Cash allotment for the annual Capital Plan.

Please let us know if you have any questions


Shared from the Finance Committee agenda ->

Town of Franklin Earns AAA Bond Rating

Wednesday, October 19, 2022

Talk Franklin with Town Administrator Jamie Hellen discusses parking, municipal aggregation, Schmidt's Farm and more (audio)

FM #864 = This is the Franklin Matters radio show, number 864 in the series. 


This session of the radio show shares my "Talk Franklin" conversation with Town Administrator Jamie Hellen. We had our conversation via conference bridge.  


Topics for this session

  • Municipal aggregation 

  • Right of First Refusal – Schmidt’s Farm purchase recommended by CPC and public hearing held by Town Council;  CPA funding key

  • Downtown parking bylaws pending 2nd reading (Nov 2 meeting)

  • Dean student parking issues (Chancellor Augustus) did hold first neighborhood alliance meeting

  • Election, vote by mail ballots being sent by Town Clerk’s office


The conversation runs about 34 minutes. Let’s listen to my conversation with Jamie


Audio file -> https://anchor.fm/letstalkfranklin/episodes/Schmidts-Farm--Downtown-Parking-and-Election-Information-e1phind/a-a8njdi0




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Municipal aggregation information

https://www.franklinma.gov/administrator/pages/municipal-aggregation 


Town Council meeting video ->  https://youtu.be/N6qHB7PJMq8


Town Council meeting audio -> https://www.franklinmatters.org/2022/10/franklin-ma-town-council-mtg-100522.html 


Election collection for Nov 8, 2022 -> https://www.franklinmatters.org/2022/10/election-collection-2022-state-election.html 


Community & Cultural District calendar https://www.franklinmatters.org/p/blog-page.html 



--------------

We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  


This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.


How can you help?

  • If you can use the information that you find here, please tell your friends and neighbors

  • If you don't like something here, please let me know


Through this feedback loop we can continue to make improvements. I thank you for listening.


For additional information, please visit Franklinmatters.org/ or www.franklin.news/


If you have questions or comments you can reach me directly at shersteve @ gmail dot com


The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.


I hope you enjoy!

------------------


You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"


Talk Franklin with Town Administrator Jamie Hellen discusses parking
Talk Franklin with Town Administrator Jamie Hellen discusses parking

Wednesday, August 31, 2022

Town of Franklin (MA): Five Year Fiscal Forecast - FY 2026 & beyond (part 5 of 5)

This continues to share the Five Year Fiscal Outlook for the Town of Franklin as published by the Town Administrator, Jamie Hellen:

FY26 and Beyond Financial Outlook

After reading the first eight pages of this document and with the adversity and challenges we are experiencing in our own personal lives, I can relate to most readers who feel as if FY26 is an eon away! Yet, our professional perspective is to always keep a keen eye into the future. But what we do know is:

As long as property revenues continue to increase, the town should see steady growth in order to work within the Proposition 2 ½ constraints. Without any adjustments to the tax levy, it is critical for the community to understand real estate values are the key sustainability factor to local expenses in the budget. The Town cannot count on a state aid bailout and should not count any additional federal assistance.

FY26 will see collective bargaining return for most school and municipal unions.

One-time federal assistance in the form of ARPA and ESSER funds will be exhausted.

The status of the Beaver Street Interceptor project and other capital projects will still be in development.

After the busy “end of fiscal year/start of the fiscal year” this summer, I will prepare a full five year revenue forecast before the FY23 tax rate hearing on November 30th, 2022.

How can I learn more?

All municipal budget matters will always be posted on our town budget archive

The School Department budget page is here.

Finance committee meetings can be found on their website.
 
Town Council meeting agendas, Town Blog News, Legal Notices, Job Postings and more on the Town’s email notifications page.

The School Committee connections are here.

As a savings to each homeowner, call your homeowners insurance company to get a savings on the Fire Department’s ISO-1 designation. Many property owners will see a reduction in their homeowners insurance. Just print out the linked paperwork and submit it to your insurer.

What can I do to help TODAY?

Let’s end the forecast on a fun note; and maybe some homework!

People always ask me what we can do today to support the Town today? Answer: Eat Local!

Like many towns, Franklin has a .75 percent of every one cent out local option tax on meals purchased in Franklin. It’s the one area of our “local receipts” revenue source that is driven by consumer choice. Since the pandemic, the town has been fortunate to see most of its restaurants continue in business today. We have also seen an influx of new places to eat out and more will be opening in 2022 & 2023. It’s an excellent opportunity to eat local, support our large profile of locally owned restaurants and also support the town budget.

So have fun eating out in Franklin with your family and friends and ultimately support the town’s schools, public safety, DPW, roads and other excellent town services!



Note: Pages 1-11 covers the fiscal forecast and outlook. Pages 12-18 is the Standard & Poors AAA rating letter. Pages 19-20 is the ISO 1 award letter on the Fire Department achievement.


Part 4 (FY 2025)

Town of Franklin Earns AAA Bond Rating
Town of Franklin Earns AAA Bond Rating