Showing posts with label town administrator. Show all posts
Showing posts with label town administrator. Show all posts

Sunday, May 15, 2022

Town Officials Office Hours - May 19 - 8:30 AM

Town Officials Office Hours
Franklin Senior Center
10 Daniel McCahill Road, Franklin, MA
Third Thursday/Monthly 8:30 AM

The Franklin (MA) Town Council will be holding monthly office hours at the Franklin Senior Center. One or more Councilors, along with the Town Administration, ​will be present for this standing time for seniors, their families and residents to ask questions and discuss issues of concern. State Representative Jeff Roy participates so questions and issues of a local or state district matter are open for discussion.

Town Officials Office Hours - May 19 - 8:30 AM
yes, trying to think cool thoughts

Tuesday, May 10, 2022

Town of Franklin - FY 2023 Budget Narrative - the high level view of what's in this year's proposed budget

In compliance with Article Six, Sections 6-3-1 through 6-5-2 of the Franklin Town Charter, we are submitting the proposed FY23 Budget Message & Budget to the Town Council and Finance Committee.


We are presenting a balanced budget proposal for Fiscal Year 2023 (FY23). The Executive Summary explains the budget process, highlights, assumptions, and some general statistics about the budget. Further below are detailed department budget narratives that speak about the mission and strategic initiatives within each department. Detailed budget line item numbers are in Appendix A. The staff will continue to update the budget model as new information becomes available. We have a Town Budget page and people should consult the website for the latest information.


As the Town, state and country exit the two year pandemic and enter FY23 on July 1, 2022, the Town of Franklin is more prepared and better than ever before. Town department operations have excelled throughout these past two years adapting to the pandemic, but continued to accomplish all of their goals and have positioned the town for continued excellence in 2022-2023 and beyond. The facts present an organization performing at a very high level with tremendous accomplishments for the constituents we serve.


Enough cannot be said for the dedication, commitment, passion, innovation, humility and teamwork the staff of this organization showcase on a daily basis. The overall achievements in this organization have been tremendous. We should all be thankful and appreciate what this team has achieved and the role the municipal and school staff play in the community. The future for the organization remains as bright as ever and the quality of life in Franklin is as exceptional as it has ever been.


The organization is poised to support the budget requests from all departments in FY23, including the Franklin Public Schools. While the DPW financial request was the only one not met, the organization was able to begin to implement a financial remedy for this when the stormwater utility set to take effect on July 1, 2023.

Here are the assumptions being incorporated into the FY23 budget:

Revenues Highlights

       The proposed FY23 budget does not include any revenues from the Budget Stabilization “Rainy Day'' Fund. The fund currently has a balance of $2,038,652. These reserves set the town up to be prepared in the event of an emergency, but equally as important, these reserves show bond rating agencies and financial institutions good financial policy and execution. Strong financial annual audits, an effective OPEB policy, voter approved Community Preservation Act, a stormwater utility and increasing emergency reserves puts the town in a greater position to be competitive with interest rates and maintain a stable bond rating.

       The Property Tax Levy and New Growth” revenue forecast will increase a cumulative $3,202,527 in new property tax revenue from FY22. Traditionally, the Town has used a ten-year average model for the new growth figure. For FY23 this would be $1,224,716. However, the town did not meet its revenue projections in new growth in FY22 and remain conservative and cautious of this dynamic in FY23. Thus, staff have adjusted the revenue figure lower than the ten year average and assume $1,000,000 in new growth revenue by the time the town sets the tax rate in December. This is largely due to uncertain economic factors in the commercial development, housing construction and residential home improvements. Over the past year, the staff have seen a small downturn in planning board and conservation commission applications for larger developments. Also, many new state regulations are set to take effect on housing in the next year. New Growth assumptions will be revisited in November prior to the tax rate hearing as we have done in previous years.


       State Aid is assumed at the Governor’s FY23 budget levels. As it currently stands, a $91,255 increase in local aid from FY22 is the net result. The House of Representatives and the State Senate have historically increased local aid and ended up with a higher figure than the Governor. That said, as staff, stakeholders, and elected officials have discussed for many years, state aid is highly unlikely to be a financial savior this coming fiscal year or in the near future.


       The Town’s Local Receipts look to rebound closer to pre-pandemic numbers. Staff assume an additional $930,000 in local receipts. The Town is still predicting we’ll be shy of the FY21 record breaking year. However, the Recreation Department, Building Department, Board of Health and other permitting departments should see an enthusiastic public, ready to be active again with COVID restrictions removed. The Town should see a steady stream of revenues for town service permits, hotel, meals and motor vehicle excise taxes. To see FY 2023 assumptions, see below.


Finally, per a new town policy, the cannabis excise tax (or “local option sales tax” of 3% of all sales) will be included in this figure. Two retail medical and non-medical stores have opened in Franklin over the course of the past year. The Town has limited data on sales at this point. FY23 should show the community a good baseline year for revenue anticipated through this source. This local option tax diversifies the towns local receipts profile and we anticipate approximately $250,000 a year in revenues to add to the operating budget.

 

       The recommendation for the two active Host Community Agreements (HCA’s) will be:

       $300,000 will go to the Department of Public Works to provide revenue for the Grove Street/Washington Street traffic flight and intersection redesign. Combined with last year’s appropriations and a $2.2 million MassWorks grant, this project will now have almost $3 million to rebuild the road with traffic lights, pedestrian friendly crossings, a bike lane and a rebuilt roadway; and


       $125,000 to the Franklin Police Department for an officer (and benefits, gear, uniform, salary, etc.) who will focus on management of the new dynamics of legal cannabis in town and serve many roles toward ensuring there is proper public service dedicated to substance abuse in town.


HCA Note: A revenue line item has now been created to budget for these agreements. Staff fully expect continued changes to this line item in assumptions, revenues streams and impacts. It will remain fluid due to state regulatory changes. Funds are earmarked in state law for impacts of a marijuana facility and are not general fund revenues to be used anywhere in the town budget.


One major factor in FY23 is the rollout of a new state law relative to Host Community Agreements and, in general, the cannabis industry. Corrective legislation on a myriad of issues with the industry are poised to in effect within the next 1-2 years, including a requirement that cities and towns re-negotiate all agreements with their licensed businesses in their communities. FY23 and FY24 will see substantial changes in this revenue source. Regardless, the mitigation projects from the impacts are good community investments to help solve issues that have arisen from the presence of the industry in Franklin.

 

Expenditures Highlights

       The Franklin Public School District will see an increase of $2,400,000 over FY22. This represents 100% of the request from the School Committee and Superintendent’s Recommended Budget.

       Municipal employee pension costs will absorb almost $500,000 in new revenue for the municipal departments (and some non-teacher employees). These numbers do not include the school department portion of health insurance, which is included in the Superintendent’s budget.

       Overall, debt is still low relative to past years as a percentage of the overall town budget. The proposed budget decreases $296,405 in non-excluded debt and interest as two significant projects, a $2 million School Repairs Bond and a $824,000 Public Buildings Remodeling Bond come off the books. This offsets the debt service increases from Town borrowing $1.55 million for technology infrastructure and  $808,000 for two fire trucks in FY22.


       The Department of Public Works will see an overall increase of $350,842. The increase is for restoration of smaller services that have been reduced over the past two years at the DPW due to the impending requirements for stormwater. The FY23 budget restores the two ground and highway positions that were eliminated from the FY22 budget.


In addition, the community has established a stormwater utility and fee, which should significantly help the funding challenges the DPW has been experiencing in recent years.


See the narrative on the proposed changes in the DPW narrative below.

 

       On January 1, 2021, the Mendon-Millville regional dispatch center merged into the Metacomet Emergency Communications Center (MECC), which gives the special district access to state development grants. This move will save the Town approximately half of its annual assessment in operating budget capacity in FY23. We have budgeted a half year assessment at $610,664, which is anticipated to be ½ of the actual assessment. The state 911 Department is paying for the other half.


In FY24, the District will be eligible for the final grant award as part of this merger. The Town will be obligated to pay 25% of the FY24 assessment.


The Town has established a MECC Stabilization account, which has deposited savings from the MECC into this account to ensure that the Town has the resources when the full MECC assessment comes back on the Town’s books in FY25. Staff anticipate a large increase in one year and will need to phase that share of the budget back in with one-time revenues from the Stabilization account.


Additionally, as part of the merger agreement with Mendon and Millville, excess and deficiency (unspent savings, similar to free cash) funds from the four original communities will be seeing a savings rebate of the first two years of the MECC that will come back to the Town. This rebate is $230,857. Those monies will also be deposited into the Stabilization account, which will then have a balance of approximately $1.134 million.

       New municipal positions in operating budget:

       Two additional staff for the DPW, which were eliminated from the FY22 budget;

       Two additional part-time kitchen staff for the Senior Center cafe;

       Full-time Benefits Coordinator under the supervision of the Town Human Resources Department, but will service all Municipal and School benefits programs and employees; and

       Full-time Conservation Agent/Natural Resource Protection Manager (formerly part-time at 19 hours) will now be full-time given the volume of community planning work being asked of the town on its parks, open space planning, Franklin Greenway, Delcarte management, Earth Day coordination and many more projects. The former part-time position barely met the Town’s needs. Additionally, part-time professional work is a difficult recruitment task these days.

       Community Preservation Act (CPA). In FY23, the Town will see its first state match for CPA and the first slate of projects. The CPA is completely outside of the general budget of the Town (like water, sewer, trash and stormwater utilities). For those interested, please see the CPA Plan HERE.

       The FY23 budget proposal does not include dollars from various federal stimulus allocations (such as CARES Act, American Rescue Plan Act) or federal stimulus grants. All of those revenues are in “special revenue accounts” by state statute. For a complete update on federal stimulus, please visit the Town website here.

Future Trends

Municipal and School departments have been doing a great job managing their budgets, investing in value added services and adapting to citizen feedback and a changing world. Moving forward in to FY23 and the following two fiscal years, we see a handful of issues to monitor:


       Net School Spending. The Superintendent of Schools and School Business Administrator foresee a likely “fiscal challenge” coming in FY25 relative to net school spending requirements in state law. See the recent School Department Budget flier as an issue of significant takeaways.

       MECC. The full assessment for the MECC Regional Dispatch Center comes back on in FY25. While there are reserves set aside for the transition back to a full assessment, this is expected to last only 1-2 fiscal years depending on cost drivers to the regional district. By the time FY25 arrives, the Town assessment will be anticipated at approximately $1.5 million.

       Stormwater Utility. July 1, 2023, or FY24, the stormwater utility implementation will be a tremendous amount of work and will require a 1-3 year transition out of the operating budget and into the utility. The start of this process in FY24 will be exhausting and time consuming for Finance, HR and DPW.

       Inflation will be a factor as wages, petroleum and costs are increasing across the board for materials, goods and services, which will increase town budgets especially for departments such as Facilities and Public Works.

 

       Debt & Interest. The next three fiscal years will see a demand for increased share of debt and interest with projects that are in the pipeline or are anticipated to start within the next year. Projects that will require borrowing, debt and interest are Police Station, Remington-Jefferson Rehabilitation, the Beaver Street Interceptor, Davis-Thayer School and potential open space investments. While some outside the operating budget sources will pay for these projects, it is a reminder costs will continue to rise due to projects that are badly needed or will have significant community interest.

       Recruitment and Retention. Maintaining Franklin as an attractive place to work as employment markets shift as we adapt to the pandemic. A Compensation and Classification Study to analyze market competitiveness in the current environment for nonunion Municipal Departments and the Technology Department. The Town has an exceptional work culture. The Town has invested heavily in facilities, gear, apparatus and equipment that make Franklin an attractive place to work by getting our staff the gear they need to do their jobs.

Revenue trends. As in any year, monitoring revenue trends is important. However, FY23 will give the Town a greater sense of where the economy is post-COVID-19 pandemic, with rising inflation, petroleum costs, interest rates, consumer shopping trends and global finance markets. These dynamics are critical to the Town’s new growth and local receipts revenue sources. 

Find the full set of docs for the FY 2023 budget online

Town of Franklin - FY 2023 Budget Narrative - the high level view of what's in this year's proposed budget
Town of Franklin - FY 2023 Budget Narrative - the high level view of what's in this year's proposed budget


Saturday, May 7, 2022

Finance Committee: Budget Hearing #1 - General Government - May 9, 2022 - 6:30 PM

Finance Committee 
Meeting Agenda & Meeting Packet 
Monday, May 9, 2022  - 6:30 PM
 
Agenda
1. Call to Order

2. Public Comments

3. Approval of Minutes
a. March 9, 2022

4. 2022 Capital Budget Round 2

5. FY23 Town Administrator Operating Budget Hearing:

FY23 Town Administrator Budget Materials website
a. General Government - Accounts 111 Town Council, 123 Town Administrator, 131 Finance Committee, 135 Comptroller, 141 Assessors, 147 Treasurer-Collector, 151 Legal, 152 Human Resources, 155 Information Technology, 161 Town Clerk, 164 Elections & Registration, 176 Appeals Board (ZBA), 177 Planning & Growth Management, 184 Agricultural Commission, 192 Public Properties & Buildings, 196 Central Services

b. Human Services - 510 Board of Health, 541 Council on Aging, 543 Veterans Services

c. Culture & Recreation - 610 Library, 630 Recreation, 690 Historical Museum, 691 Historical Commission, 695 Cultural Council, 696 Cultural District Committee.

d. Debt & Interest - 710 Debt Service - Principal, 750 Debt Service - Interest

e. Employee Benefits: 910 Retirement & Pension, 945 Risk Management (Liability Insurance)

6. Future Agenda Items

7. Adjourn



FY23 Town Administrator Budget Materials website
FY23 Town Administrator Budget Materials website

Wednesday, April 20, 2022

Senior Center: Coffee Hour with State & Local Officials - Apr 21 - 8:30 AM

"Please join our Town Administrator, State Rep, and Town Council Member for coffee and open office hours on the 3rd Thursday of each month. "
Shared from Town of Franklin calendar

Senior Center: Coffee Hour with State & Local Officials - Apr 21 - 8:30 AM
Senior Center: Coffee Hour with State & Local Officials - Apr 21 - 8:30 AM

Tuesday, March 29, 2022

Engaging in critical conversations and the budget season are 2 big topics for this "Talk Franklin" episode - 03/25/22 (audio)

FM #760 = This is the Franklin Matters radio show, number 760 in the series. 

This session of the radio show shares my "Talk Franklin" conversation with Town Administrator Jamie Hellen. We had our conversation via the Zoom Conference Bridge.


Conversation around the following topics: 

Community engagement/discussion this week

Critical Conversations - social media

Franklin Newcomers - Jamie & Sara

 

Budget season

FY 2023 budget model previewed at Joint Budget Subcommittee

School budget hearing held 3/22, vote scheduled for April 12 meeting

FinCom budget hearings over 4 nights May 9-12

Town Council budget hearings 2 nights May 25-26

 

Franklin For All  - survey open through April 1


The recording runs about 22 minutes, so let’s listen to my conversation with Jamie as we “Talk Franklin”. Audio file -> https://anchor.fm/letstalkfranklin/episodes/Talks-on-the-Town---Franklin-Newcomers--Critical-Conversations-and-Budget-Season-e1ge4i7/a-a7lmths



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Town of Franklin meeting calendar -> https://www.franklinma.gov/calendar 


Franklin For All survey -> https://mapc.az1.qualtrics.com/jfe/form/SV_bDBzodBPnt8a5Ce  

Franklin For All web page -> https://www.mapc.org/resource-library/franklin-for-all/ 



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We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial.  


This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.


How can you help?

  • If you can use the information that you find here, please tell your friends and neighbors

  • If you don't like something here, please let me know


Through this feedback loop we can continue to make improvements. I thank you for listening.


For additional information, please visit Franklinmatters.org/ or www.franklin.news/


If you have questions or comments you can reach me directly at shersteve @ gmail dot com


The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.


I hope you enjoy!

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Engaging in critical conversations and the budget season are 2 big topics for this "Talk Franklin" episode - 03/25/22 (audio)
Engaging in critical conversations and the budget season are 2 big topics for this "Talk Franklin" episode - 03/25/22 (audio)