Finance Committee - Jan 13, 2021 - meeting recap = storm water utility fee and COVID-19 updates

Quick Recap:

• Storm water utility fee update provided prior to presenting to Town Council
• Overview of program as it developed, held info sessions during 2020, and is ready for Town Council discussion
• Check out the Storm water maps to check your property (link below)
• Curious to see what the credits will look like; in particular, in my own case, to see what the approved pervious pavers would be. I was to redo my driveway and to get a way from blacktop might be doable.
• COVID-19 vaccines started in distribution to first responders on Weds at FHS with over 200 delivered.

Photos captured during the meeting and shared via Twitter can be found in one folder  https://photos.app.goo.gl/gXZbEs654E1F4Wgn9

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As with most meetings in this pandemic period, I took my notes via Twitter during the meeting reporting in real-time via the virtual session.
 
The Twitter hashtag can be found online  #fincom0113 
https://twitter.com/search?q=%23fincom0113&src=typeahead_click

• Real time reporting underway for the Finance Committee meeting. #fincom0113 main topic tonight is storm water. Jamie touts a doc released today (maybe to the committee) that will lay out the financial impacts

storm water utility fee

• #fincom0113 DPW Director Cantoreggi reviewing the storm water presentation seen previously and adding updates where things have changed. Copy of presentation in agenda doc https://www.franklinma.gov/sites/g/files/vyhlif591/f/agendas/01-13-2021_fincom_agenda.pdf 
• #fincom113 all of the storm water mitigation currently in the operating budget. Approx. $1.2m for storm water in budget for this.
• With roadmap and progress you can show the effort to the EPA as mitigation for the permit issued to clean up the Charles River. Residential property less impervious property #fincom0113 reducing phosphorus is key. When asked if the town forest should be raked the EPA was quiet
• #fincom0113 leaf pickup not in the first pass of the plan. Q Will we ever be done with the EPA? Maybe but these tend to be moving targets and something else could come along. So it doesn't seem like the fee would go away ever
• Utility fee is much more equitable. Post office doesn't pay taxes, but will pay this utility fee. #fincom0113 yes, there will be a previous paver listing for approved credit against the fee
• #fincom0113 Councilor Hamblen, had been chair for the ad-hoc Committee that worked on the utility fee. The fee for this will possibly be the lowest of the communities implementing a fee. Refers to the storm water page for additional info, pro/con, FAQs...
• For reference, the storm water page can be found https://franklinma.gov/stormwater-division. #fincom0113 SQ footage of impervious surface on the property would equate to billable units - check out the map for your property to see if it makes sense. There may be errors, and they should be raised
• Over a period of time, the ops budget for storm water would move to the storm water utility enterprise fund. Working to balance the sensitivity of the dollar impact. #fincom0113 discount would be equally applicable for storm water and other services for those eligible
• It will take time for the fee to settle some market forces will play, cost of services applicable, #fincom0113 storm water director and four personnel, likely some may transfer from other depts to this, and when remains to be seen.
• Initial presentation showed $2.3m and taking the leaf pickup out brought it to $1.2m #fincom0113 

COVID-19 update

• Clinic at FHS did 200 vaccines for first responders today. Bellingham Milford Millis Medway and Franklin served collaboratively
• Wait 28 days for 2nd shot for first responders, other smaller groups will be covered. Phase 2 is end of Feb/Mar. Can't answer yet as they don't have the info and guidelines to prepare yet. #fincom0113
• It is time to pay attention as the vaccine and delivery is underway, the regs are changing daily, sometimes multiple within the day. #fincom0113 This is hard, we have never done this before. Voluntary now, no mandate now. Stay tuned.
• Q schools have seen issues with staffing schools due to either contact or sickness, have we had any of that on the municipal side. Per Jamie, #s will change again as there is a 100 new cases here. #fincom0113 what the Federal govt will do after the 20th remains to be seen
• Money for CARES extended a year, so what we haven't spent we have time to do. Materials delivered for the campus school UV upgrades. #fincom0113 misc financial topics coming up next time can do an FY 2022 budget forecast in Feb, Gov Baker will have released his
• How do we compare with other similar towns re: reserve amounts or stabilization funds. #fincom0113 Motion to adjourn, passed
• Swivel seat to do listening session starting now. #edc0113
• Completing the #fincom0113 session earlier, with view provided unable to determine full attendance of Committee hence vote counts not included. All (x = ?) present voted.

The doc released for the Finance Committee meeting and background links 

https://www.franklinmatters.org/2021/01/stormwater-utility-fee-recommendations.html

one slide of the presentation deck, and yes, the Charles begins here in Franklin

FM #431 Town Council 'Quarterbacking' - 1/07/21 (audio)

FM #431 = This is the Franklin Matters radio show, number 431 in the series.

This shares my conversation with Town Council Chair Tom Mercer. This is one of a series of conversations meant to provide a recap of the prior Council meeting. Akin to one of the many sports post-game analysis broadcasts we are familiar with in New England,  this would be a discussion focused on the Franklin Town Council meeting: OK, what just happened? What does it mean for Franklin residents and taxpayers?

The show notes include links to the meeting agenda and associated documents.

 

Our conversation runs about 32 minutes, so let’s listen in.  Audio file = https://www.hipcast.com/podcast/HZclszbS

 

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Agenda document (and released supporting materials in one PDF)
https://franklinma.gov/sites/g/files/vyhlif591/f/agendas/01-06-2021_town_council_agenda.pdf

Hazard Mitigation presentation doc  https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/8a._hazard_mitigation_presentation_2020_update_presentation_handout.pdf

Hazard Mitigation Plan
https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10a._hazard_mitigation_0.pdf

Beaver St summary document  https://www.franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10b._21-02_beaver_street_interceptor.pdf

My notes from the meeting
https://www.franklinmatters.org/2021/01/town-council-meeting-jan-6-2021-recap.html  

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We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm).

This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.
 
How can you help?

• If you can use the information that you find here, please tell your friends and neighbors
• If you don't like something here, please let me know

Through this feedback loop we can continue to make improvements. I thank you for listening.
 
For additional information, please visit Franklinmatters.org/ 

If you have questions or comments you can reach me directly at shersteve @ gmail dot com

The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.

I hope you enjoy!

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You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters" 

 

FM #420 Town Council Quarterbacking - 12/17/20 (audio)

FM #420 = This is the Franklin Matters radio show, number 420 in the series. 

This shares my conversation with Town Council Chair Tom Mercer. This is the second of a series of conversations meant to provide a recap of the prior Council meeting. Akin to one of the many sports post-game analysis broadcasts we are familiar with in New England,  this would be a discussion focused on the Franklin Town Council meeting: ok, what just happened? What does it mean for Franklin residents and taxpayers?

‘regular business’

• Lot lines clean up changes continue

• Cable fund transfer authorized

• GPS lease/purchase approved

 

‘Important business’

• Community Preservation Committee bylaw approved

• Authorization of emergency funds for Water Treatment plant billing (replaces spear phishing funds)

The show notes include links to the meeting agenda and associated documents.

Our conversation runs about 37 minutes, so let’s listen in.

Audio file =  https://www.hipcast.com/podcast/HWw2SfvS

 

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Town Council - meeting agenda and packet

https://www.franklinmatters.org/2020/12/franklin-ma-town-council-agenda-dec-16.html 

My meeting notes

https://www.franklinmatters.org/2020/12/town-council-meeting-recap-dec-16-2020.html 

 

 

-------------

We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial. 

This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

How can you help?

• If you can use the information that you find here, please tell your friends and neighbors

• If you don't like something here, please let me know

Through this feedback loop we can continue to make improvements. I thank you for listening.

For additional information, please visit Franklinmatters.org/

If you have questions or comments you can reach me directly at shersteve @ gmail dot com

The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.

I hope you enjoy!

------------------

You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"

 

Town Council Chair Tom Mercer opens the meeting 12/16/20

Town Council meeting recap - Dec 16, 2020: bylaw for Community Preservation Committee approved

Quick Recap:

• new Councilor Cobi Frongillo welcomed (apparently sworn in previously)
• set of lot line clean up bylaw changes heard in public hearing and approved
• annual alcohol license renewals approved, some licenses open as British Beer and Uptowne Pub closed, some licenses held (as usual) for outstanding permit payments/inspections
• Community Preservation Committee bylaw back as amended per prior discussion (see the Town Council 12/02/20meeting) after discussion on who should be the reviewer of the application pool (Council vs. Town Administrator), motion approved unanimously to use regular process for Town Administrator vetting of the candidates to provide to Council for their approval
• GPS upgrade for DPW registered vehicles approved. All lease/purchase arrangements require legislative body approval (as opposed to standard purchase arrangements -once funded, can be completed by purchasing agent - per MA general law)
• Note - early votes showed 9-0 approvals and until Dellorco arrived remotely during the Community Preservation discussion, they should have been recorded as 8-0-1 (8 for, zero against, one absent). This was noted in the Twitter thread but the prior tweets couldn't be changed.
• vote to authorize transfer of emergency funds from the water enterprise account to make payment to vendor that had previously not been made due to the spear phishing incident (for details on that see Town Council meeting 12/02/20)

Photos captured during the meeting and shared via Twitter can be found in one album  https://photos.app.goo.gl/ZvfqAjHWzwMGpKPi9

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As with most meetings in this pandemic period, I took my notes via Twitter during the meeting reporting in real-time via the virtual session.
 
The Twitter hashtag can be found online  #tc1216
https://twitter.com/search?q=%23tc1216&src=typeahead_click 

• Real time reporting for the Town Council meeting about to begin #tc1216 agenda doc  https://www.franklinma.gov/town-council/agenda/december-16-town-council-agenda 
• Chair Tom Mercer opens and makes standard statement outlining protocol and info for phone connection #tc1216
• #tc1216 info to connect via phone
• Welcome to new councilor Cobi Frongillo (apparently already sworn in)
• DPW Director Cantoreggi makes reminder on parking ban and trash delay due to impending storm. Citizen complaint about town clerk action on election 150' rules. #tc1216 complaint about the Dominion Software used and election integrity, speculation.
• #tc1216 move to approval of minutes for Nov 18. https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/3a._november_18_2020_tc_meeting_minutes_-_draft_for_review.docx.pdf …  Motion, second, as amended (correction of person's name and sex reference) 
• Public hearings opened on lot line clean up effort. Bryan Taverner provides update  https://franklinma.gov/town-council/agenda-items/6-hearings-710pm-11
• #tc1216 questions but no concerns raised previously. Did pass EDC and planning board. Motion to close hearing, second, passes 9-0 
• License renewals for 2021 annual, motion to approve, second, with exception of those with fees outstanding to be held until cleared
• Clarification that the name, address of each to be ready for the record. Reading commences by council clerk. Doc is located on agenda page https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/license_renewals.pdf …
• #tc1216 There are always some open and usually cleaned up by year end, 3 restaurants not renewing (British beer, Uptown Pub, ?)  Motion carries by 9-0 vote 
• #tc1216 subcommittee meetings, EDC did have a listening session last week 2 award winners of manufacturing here in town.
• #tc1216 EDC next listening session Jan 13, 2021  Legislation for action: https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10a._20-861_oak_0.pdf …  Motion made to waive reading, second, passes 8-0-1 (1 absent) Motion to adopt, second, 8-0-1 via roll call
• Note other votes recorded should be restated as 8-0-1 (1 absent) and not 9-0  https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10b._20-862_longhillpleasant_0.pdf … Passes 8-0-1   #tc1216
• franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10c._20-864_cpc_1.pdf … Community Preservation Committee back for second reading as amended (per discussion at 12/02/20 meeting) #tc1216 motion to approve, second, passes Jamie updates on changes, will do an application for the open spots, time TBD, but early next year
• #tc1216 one change discussed but not voted to include was considered and is not part of this; this aligns the appointment process with all the other committee/board appointments. We are getting good folks and have all spots filled so the process is working. All the other
• Communities appointment in the same way. Attny Cerel interjects that the proposal would violate the state statue, need to have a level of independence. Otherwise the council would control the people and the approval of the projects. #tc1216
• #tc1216 most recent Committee established was the agriculture commission. I vet and get the best decisions for you to make a good vote and out forth the best civic stewards, looking for passion, open minds, collaboration, this is new and can get complicated
• If you know someone, give them a recommendation letter to help the application process. #tc1216 have some guts to say no. We have hired Jamie to do this. Protocol and perception, why do we want to go out and vet the candidates? The process we have works, we have final say
• #tc1216 I have the utmost belief that the administrator will bring forward the best and most qualified Councilor Dellorco has joined via zoom (he was missing earlier) Trahan speaking for the proposal, Jamie has experience with CPA, nicely mentions uninformed comments can be
• Hurtful. Spears speaking for the proposal, it is about procedure and protocol, meetings will be public (like other committees) and when projects come forward to Council for approval others will be able to speak for, against at that time #tc1216
• #tc1216 there is no reason for personal attacks on personnel or councilors, esp when they are misinformed. Doherty, and now Doyle speaking in favor and for the committee as proposed. If Dellorco joins it makes the meeting remote and requires a roll call vote.
• Pellegri backs off request for interview process and wants to make this a unanimous vote. #tc1216 doesn't want to have a damper on this. Vote as amended, via roll call 9-0
• https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10d._20-75_gps_lease.pdf … #tc1216 new devices for DPW via lease finance requires a 2/3 vote to approve. Upgrade of 4G devices it does save money and requires special vote approx. 60 units for all the vehicles in the fleet. They do work and are very effective, any with registration
• Vote on motion, via roll call passes 9-0   #tc1216   https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10e._20-76_water_treatment.pdf … this allocates the funds for the payment previously misdirected via the spear phishing event, if further restoration is available, will replace the emergency funds
• Motion and seconded, vote via roll call - passes via 9-0 #tc1216 need to complete the water treatment plant to add the 700K gallons, vendor has not charged any interest. Citizen with question on clarification, any future funds will replenish the emergency balance
• https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10f._20-77_peg.pdf… standard processing of cable funds thru to Franklin TV Motion to approve, second, passes 8-1-0 (Bissanti no)! via roll call first quarterly statement from Comcast; Bissanti doesn't understand cable competition Kelly speaks for competition, cable on way out
• #tc1216 motion to vote on the Council calendar of meetings for next year https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10g._20-78_2020_council_schedule_-_memo_resolution_office_hours.pdf…  Vote 9-0
• https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10h._20-29_police_gift.pdf… #tc1216 vote to accept gift to police dept. Motion passes 9-0 via roll call.
• https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10i._library_gift.pdf…  #tc1216 acceptance of gift to Library for digitization and programs  Vote to approve, passes 9-0 via roll call thanks to Scott Nolan and Franklin Library Assoc.
• TA report: Down to 95 active cases of COVID buildings closed in AM folks will be working. Water ban lifted #tc1216 happy holidays and new year to all, thanks to all the citizens for making this a year like no other. Only 2 weeks away from 2021.
• Bissanti wants a citizen advisory committee, feels it is needed #tc1216  Comments: Frongillo excited to begin work, remember to #thinkfranklinfirst this season 
• Bissanti thanks the other three candidates.  #tc1216 Pellegri invites all to museum on Sunday (only open then 1-4) stop by and get an ornament. Happy holiday season to all. See you next year! Thanks to the town workers it was a tough year. Be safe. Old generator from high school was stored and will be redeploy 2 Parmenter
• Request for debt exclusion listing and when they roll off the taxes, would be good to know. #tc1216 happy holiday season and vaccine filled 2021  That's all for tonight, catch you next time (not next year yet, some meetings to before then)! 

newly elected Town Councilor Cobi Frongillo

Town Administrator Review session Dec 16, 2020 - recap

Quick Recap:

• Since I missed the first of these review sessions, it was interesting to try and make sense of what was being done. The Town Council goals and objectives (set in a working session at the beginning of the year) become Jamie's goals. This review was to mark and discuss progress on them. More of the discussion seemed to be on the next steps or what's left to be done than, this is what you did and how well you (we) did. (my two cents)
• The document (linked to)  picked up on the Recreation/Open space section and was completed during this session. The report from the subcommittee will come before the Council sometime in the near future.
• No surprise and I think most folks would agree, the work done by the Town executed by Jamie (and overseen by the Council) has done quite well during this challenging pandemic year.
• "Your performance has been commendable"

Photos captured during the remote/hybrid session and shared via Twitter can be found in one folder https://photos.app.goo.gl/eWz9heepLMZcgmWUA

 

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As with most meetings in this pandemic period, I took my notes via Twitter during the meeting reporting in real-time via the virtual session.

 

The Twitter hashtag can be found online  #tarjh1216 

https://twitter.com/search?q=%23tarjh1216&src=typeahead_click

• Real time reporting underway for the Town Administrator Review, a continuation from the Dec 2 meeting (I missed that one) #tarjh1216
•  Picked up on the Recreation/Open space section which straddles pages 6-7 of the doc linked #tarjh1216 https://www.franklinma.gov/sites/g/files/vyhlif591/f/agendas/12-16-20_ta_review_agenda_1.pdf
• Question on the remediation of the invasive plants floating at DelCarte (actually a meeting for me in queue to talk with Conservation agent on this item) concern about keeping this in the radar as it will take time #tarjh1216
• The SNETT section between Grove and Union is owned by CSX. Until it is available, can do much planning for it. #tarjh1216 shouldn't it be part of the open space or rec or master plan?
• If we at least layout the desire and plan for the trail section. It is something to refer to. #tarjh1216 how do you get from Grove St to DelCarte? The map could at least provide some options. (Aside: since I didn't get 2 the first one, this seems like an odd approach 2 a review)
• ( aside: cont'd - There seems to be more discussion on what should be for futures rather then an evaluation of what was done);  adding the netting to the high school fields. #tarjh1216 next set - Community
• Acceptance of public ways, funded for take over but that doesn't include the road rebuild if required. #tarjh1216 a map of where to find the electric charging stations. Maybe future subdivisions get set for private ways so owners would maintain
• Finalizing the three year collective bargaining cycle is a great goal accomplished. Makes sense to have them together. Municipal aggregation in place, less than 5% opted out. Substantial amount of Community still don't understand it #tarjh1216 look at ways to improve comms
• #tarjh1216 question on the 5G bylaw, requires additional equipment, smaller range but better signal. Have Verizon in to present an overview of what it is and how it works. There is not a lot we can do, the bylaw is to protect private property from the installation of equipment
• In the research to avoid ending up in court, it needs to be simple. Protects public property and so we know what is around the Community. #tarjh1216 moving to civic engagement. Civic academy on hold, survey possible (sometime)
• #ThinkFranklinFirst has been a success in the early days. Investing in cloud based technology has positioned us to do business online, which saved us during COVID. Unipay does allow for online payment of water, sewer, trash, etc. #tarjh1216
• #tarjh1216 what is a citizens academy? Seen elsewhere, structured differently to get into more of the municipal process and workings of town government. BTW subcommittee is Jones (chair), Mercer, Kelly, and Pellegri. Next up presentations and discussions list completed
• Except for master plan update and charter review which is likely up for 1Q. #tarjh1216 next up thoughts, etc. Added to the prior listing during the year. EPA still cleaning up 300 Fisher st, it will take another 3-5 years. National Grid has made improvements already
• Clearly not the items scheduled to start in April. #tarjh1216 we are as far along as we could be in these circumstances. What is vision or priority not historical homes? List provided by the Assessors. Try to get a priority listing from historical commission.
• #tarjh1216 let's talk COVID, there is a lot into addressing the goals this past year. Everyone was flexible and continues to be so. The COVID section was added as it was not planned for but was a key workload during the recent months. $4.5m in Federal aid, it expires 12/31/20
• Not likely to get additional with the rumored help from Congress possible before year end. UV project being worked this week. Three campus schools possible to be completed by 12/31 micro grants processed should have some participation locally. #tarjh1216
• Thanks to the Council for supporting the fee reduction. This chamber is upgraded with tech to support the meetings, other Communities come here to see how we do it. #tarjh1216 it is an incredibly difficult environment but we have come together and be successful
• Kudos to Chrissy for work on the micro grants. Feel bad we couldn't help some of our small businesses but that was set by others. Folks may have a hard time understanding the coordinating to get things accomplished during COVID #tarjh1216
• Concern over expense of the PPE required for 1Q, where will the money come from for that? #tarjh1216 everybody has stepped up to make it through 2020. "Your performance has been commendable" motion to adjourn, second, passes 4-0 

 

Town Administrator Review subcommittee Chair Glenn Jones

Tweet from MindShift: Ways to check for understanding

via MindShift (@MindShiftKQED) 

"7 awesome ways to check for understanding. Which one's your favorite?
Ideas from @ImpactWales https://t.co/UH4OEtYRrp"

7 awesome ways to check for understanding.

As a reporter, I am listening, processing, and summarizing what I see and hear in the meetings I report on. In my recent remote reporting (while on a Zoom or conference bridge) I type the notes into Twitter as the meeting happens. With a hashtag, I can find the twitter thread easily (and so can someone else). 

I go back the next day, or as soon after as time permits, and capture those tweets in my meeting 'recap'. As I listen to the meeting recording to prepare it for publication on the Franklin Matters podcast, I am also able to check what I heard and what I noted of it. Most of the time I do well. The most opportunity is with spelling of proper nouns used.  

Yes, this takes work but it is part of the process to ensure accurate information is shared. It is also a learning process. Many meetings are introducing new concepts or pieces of legislation and the major questions (Who, What, When, Where, Why...) need to be understood. Once the basics are, there is usually another level of detail raised by additional questions around impact to related areas or to the residents, never mind what does it cost or what the financial impact is.

 

Town Council Meeting: Comcast contract, Spear phishing update, tax rate set

Quick Recap:

• Acting Town Clerk Nancy Danello reminds folks of the election Dec 5 
• Discussion on election 'rules' raised during citizen comments - debunked in Council discussion later, there are MA MGL and US voting rights statues but not the '30 page or rules doc mentioned'
• tax rate hearing was held. rate set at 14.65, a .14 cent increase of last year. The rate is a calculation that allows only a decision on a single rate or dual. Franklin is not in a position to use a dual rate so the Council voted for a single rate. The rest is a math exercise. I'll simplify the analysis later.
• Comcast cable contract came up for renewal, new one has a ten year term (good for us) as it enables Franklin to chose between Verizon or Comcast (or 'cut the cord'). Almost 5,000 user for Comcast in Franklin. One of the cable fees on both the Verizon and Comcast bill is what funds the Franklin TV cable operations (and coincidently an item on the agenda Weds was the quarterly transfer of funds from Verizon through Town of Franklin to Franklin TV - purely a pass through for accounting purposes)
• The bylaw to provide a reduction in license renewals for restaurants was approved at this second reading. It costs the Town approx. $13K in 'lost revenue' but will help each of the business in this pandemic period.
• Insights on the cyber theft incident were provided (finally) as the investigation (still ongoing) had developed enough info to be able to share. It was a target attack to the Treasurer/Collector over two months of email that led to a change in the processing of a payment that resulted in the diversion of funds. It was discovered in Sept when the real legitimate vendor came looking for their promised payment that had not been received. 
• The individual was suspended, salary reduced and will maintain position as this (while a significant mistake) was the only blemish on her work
• At one point in the meeting she stood up to apologize publicly (well done) 
• The investigation continues. The Town has obtained $200K from insurance to cover the loss. 
• The balance will come from the emergency fund within the water enterprise account (already set aside for emergencies - usually for broken water mains)
• There is a possibility of recovery of the funds. 
• There is no need to raise rates to cover for the loss
• Procedures were in place for creation of a wire transfer. Procedures will be modified to cover a change in a payment process.
• Additional training on cyber awareness will be conducted. All Town side personnel and School department central office personnel are currently part of this regular training (oddly, teachers (the largest segment of Town employees are not yet covered))
• After the presentation, a combined effort from Technology Director Tim Raposa, Police Chief TJ Lynch, and Town Administrator Jamie Hellen, the Council took a 3 minutes recess before getting into their Q&S and statements
• The presentation doc was posted to the Town page after the meeting. Future updates can be found on the same page  https://www.franklinma.gov/administrator/pages/spear-phishing

Photos captured and shared via Twitter during the meeting can be found in one album  https://photos.app.goo.gl/gpptq8gBudNDT8dx6

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As with most meetings in this pandemic period, I took my notes via Twitter during the meeting reporting in real-time via the virtual session.
 
The Twitter hashtag can be found online  #TC1202
https://twitter.com/search?q=%23tc1202&src=typed_query 

• Real time reporting underway for the Town Council meeting #tc1202
• New tagline for those connecting via cable and wanting the Zoom info #tc1202 visible on screen
• Town clerk provides updates on election Dec 5 #tc1202 wheel chair available if necessary. All voting in FHS gym or via mail to the dropbox at municipal building before Saturday
• TC candidate Alan Earls in citizen comment about election law and practices. Is there really a set of rules around the election? Other than the state MGL #tc1202
• Moving to tax classification hearing #tc1202 house values increased 2.8% tax rate increase proposed for .14 cents. Doc with details https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10a._20-68_0.pdf… TA Jamie Hellen introduces Assessor Kevin Doyle and Board of assessor present
• Annual tax rate setting formally closes out the budget year FY 2021. #tc1202 really only (1) an approval of what the tax calculation comes out as and (2) a decision on single rate. Runs 80/20 residential vs commercial/industrial properties. To move $1 from residents …
• As the pie grows (property values increase) the rate increase is less when the pie shrinks (property values decrease) the tax rate increases #tc1202 this slide shows the option if a dual rate was chosen
• The actual math to support the $1 vs $4 example mentioned earlier
• Council discussion adding clarification around the tax rate. This is an automatic calculation. Based upon the state law and prop 2 1/2 regulations there isn't much choice (aside from the dual tax rate). #tc1202 it is not an arbitrary number
• Motion to close tax classification hearing. Approved 8-0 moving to Legislation on tax rates to close out this portion of the topic. #tc1202 https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10a._20-68.pdf…. Motion to approve res 20-68, passes 8-0 https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10b._20-69_resolution_-_tax_classification_open_space_exemption.pdf… same vote to pass res 20-69
• https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10c._20-70_resolution_-_tax_classification_small_business_exemption.pdf… motion passes by 8-0 vote; https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10d._20-71_resolution_-_tax_classification_residential_property_exemption.pdf…
• Motion passes by 8-0 vote #tc1202
• Next up public hearing on Comcast cable license, renewal for 10 year period, https://franklinma.gov/town-council/agenda-items/10e-legislation-action-28… 4219 customers, 5% allowed for cable access, quarterly payments to help support Franklin TV operations; senior discount available, #tc1202
• TA Jamie Hellen provides overview #tc1202 do we need to commit for 10 year contract? Yes, there are other developments, there are almost 5000 customers here to serve. It is a reflection of the marketplace. It is in our interest to get longest contract.
• Cable attorney provides insights and argument for the long term contract, it is a win-win for Franklin, this meeting and broadcast of it is funded by the contract. If folks aren't happy they can shift to Verizon or cut the service. Enforcing the license is the easy part #tc1202
• The hard part is getting terms that work with both sides. Comcast has committed to a side letter on providing an electric program guide for Community TV. #tc1202 we provide the options Verizon and Comcast are here, competition, and if you cut cable go internet
• Motion to close hearing on cable, 7-1 vote to close hearing (Bissanti?) (Hard to tell who voted no) #tc1202 https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/summary_of_franklin_comcast_cable_license_renewal_draft_from_atty_wm_solomon_11.30.20_pdf_2.pdf… res 20-72 vote passes 7-1
• Moving to adjustment to service fees for restaurants, and alcohol license for season 2021 only https://franklinma.gov/sites/g/files/vyhlif591/f/mai/files/10f._20-863_fees.pdf… to help the business survive the pandemic. Costs the town approx $13k, second reading. Listing of business impacted in doc link above
• Opened public hearing on bylaw, no comments other than Councilor Hamblen endorsing the move. Hearing closed, motion to approve #tc1202 via roll call 8-0
• Picking back to the agenda, cyber incident now up. #tc1202 there is still an active situation with investigation underway. Resist speculation. Don't make up your own stories of what happen. Personnel matters can not be disclosed
• Tim Raposa, technology director, starting with definitions. As much of what has been mentioned in social media is inaccurate. #tc1202
• #tc1202 slides on definitions
• #tc1202 segmented network with virtual lab areas, a key for security access. You can't get where you shouldn't. Anti-malware is not 100% perfect
• Cyber security training for all users regularly #tc1202 key definition page as we get to phishing and spear phishing
• #tc1202 funds were for the water treatment plant construction underway off Grove St. Town has taken several steps
• Implementation of recovery and prevention started simultaneously in September #tc1202
• #tc1202 we need to tell the agencies about what happened so that they can possibly solve this down the road. Insufficient evidence to pursue a case
• Bonds are not insurance #tc1202
• #tc1202 option to pursue the bond is too expensive. Need 'willful conduct' to pursue.
• Chief Lynch comes to update and give Jamie a water break #tc1202 FPD needs helps as their jurisdiction is Franklin bound. Subpoena and search warrants take time to execute  and hindered by court reduction due to COVID-19
• #tc1202 procedure changes and training (certificate based)
• #tc1202 impressive statement by treasurer collector apologizing for the incident.
• 3 minute recess before getting to council questions and continue the meeting #tc1202
• #tc1202 meeting resumes
• #tc1202 are there chances to get the money back? The investigation is ongoing, I don't want to give a false sense of confidence. Likely not to get it back. We should resist temptation until the case is fully resolved.
• #tc1202 we need to make these trainings stick like the way sexual harassment training sticks.
• #tc1202 new webpage off the Town Administrator page for presentation doc and docs related to this going forward.  https://franklinma.gov/administrator/pages/spear-phishing
• #tc1202 how will training change to accommodate the changes in outside and technology to avoid further phishing events? The training is such that it is part of normal business email.
• #tc1202 there was a lot of info and I'll go back and re-read, was there a comment on the water rate payers vs well water users? Yes, private well not part of enterprise funds. It could be approx. $30. There is no need to raise rates to cover.
• #tc1202 Mercer "I apologize that it took so long to get to the point where we could share what we have tonight"
• Good to see the lights out around town, would be good to get a list of the houses that are festively decorated. Motion to adjourn, passes 8-0. That is all for tonight catch you next time #tc1202 

 audio of the meeting is being prepared to share so you can listen.

Town Administrator Jamie Hellen

School Committee meeting recap - Nov 24, 2020

Quick Recap:

• School committee votes to approve the Portrait of a Graduate as proposed along with a graphical representation of the skills and descriptions
• The evaluation of Superintendent Sara Ahern was read word by word and then approved by unanimous vote.
• Re-opening status updated with new report summary including COVID-19 metrics.
• As school district was closed Wednesday, no additional docs were posted to the meeting packet folder after the meeting. We’ll need to wait until Monday for those.

Photos captured during the meeting and shared via Twitter can be found online
https://photos.app.goo.gl/GDCjS13Mp2CGfkRX9

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As with most meetings in this pandemic period, I took my notes via Twitter during the meeting reporting in real-time via the virtual session.
 
The Twitter hashtag can be found online  #schcomm1124
https://twitter.com/search?q=%23schcomm1124&src=typed_query

• Getting ready for the school Committee meeting at 7; agenda doc with connection info here  https://www.franklinps.net/sites/g/files/vyhlif4431/f/uploads/scagenda_11-24-20.pdf #schcom1124
• Waiting #schcomm1124 and called to order at 7:03 PM
• New trend? #schcomm1124 member speaking during citizens comments touting the success of the FHS field hockey team. Maybe such comments will get on to the agenda formally some day…
• Superintendent's report, first on the budget status: state house release of cherry sheet confirms the FY 2020 levels with small increase of cost of living for FY 2021.  Student opportunity act no where to be seen at this time. #schcomm1124 state budget now in conf committee
• Fall capital is on hold (per update at FinCom last week). Invited to attend  FinCom at Dec 15 meeting. #schcomm1124 registration for winter sports opens Weds through Dec 4. Modifications still be worked. Low or moderate risk only others moved to later in winter or spring
• Photos of ECDC #schcomm1124
• FEF funding passed through from Dell $3500 for robotics program, music performance of Cabaret last weekend, very entertaining! #schcomm1124 some photos from recent visit to FHS
• Moving to discussion action items, new policy items for review. Crowd funding campaign addressed by first https://www.franklinps.net/sites/g/files/vyhlif4431/f/uploads/discussion_action_a_-_policy_3.pdf  #schcomm1124 telework concept is covered by second policy (same link)
• Odd conversation for discussion now with so much remote and hybrid working underway. #schcomm1124 motion to move to second reading, second, passes 7-0 via roll call
• Portrait of a graduate up for approval (skills and description) first for this, second, passes 7-0  
• Second vote would be on the graphic itself with two options (4 shown prior meeting) motion to approve a graphic #3, moved, seconded, 4-3 so graphic 3 is the one #schcomm1124
• Next up, Superintendent evaluation. No doc released before hand so no indication of what's coming. #schcomm1124
• Acknowledged doc wasn't shared among Committee before now, so if a typo or wording needs to be changed. Evaluation will be read word by word. #schcomm1124
• Won't attempt to report on this section, stay tuned for audio version and doc when ready to be shared #schcomm1124 ranked as "proficient"
• (#justsaying there must be a better way) still listening to the reading of a doc we can't see #schcomm1124 Chair pauses to take a drink of water and continue reading
• "Franklin is fortunate to have Sara as Superintendent" #schcomm1124 the summative commentary is instructive and something to work with going forward. "Thanks for all the work by the Committee members, it is a team effort and I am proud of the collective effort"
• Motion to approve evaluation as detailed, second, passes 7-0 via roll call #schcomm1124 
• Moving to discussion only items, re-opening of schools, includes data from past weeks COVID counts. Quarantine requirements and impact on hybrid instruction, staff of 30 also tagged, rising#
• Report referenced https://www.franklinps.net/sites/g/files/vyhlif4431/f/uploads/reopening_schools_status_update_nov_20_2020-2021.pdf #schcomm1124 acknowledged a disconnect between data locally reported and DESE data (slick accounting! by DESE)
• Bandwidth reported to be mostly ok, aside from a couple of specific times, and recognition of personnel using multiple devices to teach, will be updating bandwidth, new laptops being issued to help address. #schcomm1124 hybrid model is challenging to teach
• Adhere to guidance please if traveling, concern about post break and able to maintain operations. Did not pursue pilot test process for district, questioning application of it, only for use in school setting. #schcomm1124 making transfers from VLA to hybrid
• Concerned over lack of update on K-1 situation, more coming Dec 8th, no timeline yet, constraints to be understood and worked out #schcomm1124 chasing supply on HVAC upgrades, several changes since the initial discussion in August.  Also bumping up to spending deadline 12/31/20
• Generally timeline being pushed out for devices, carbon levels 2-600 and goal is to be under 800... #schcomm1124 still looking for substitutes, letter to college students coming home did generate interest, among student teachers
• FHS teacher glad to be back, it is a lot of work to deal with both students in person and remote #schcomm1124 budget workshop Dec 1. Community relations TBD, policy mtg scheduled, DTFA podcast  coming, meeting coming in Dec. Substance abuse task force finalize goals
• #schcomm1124 SWAC released nutrition info, meeting Dec 15. Physical activity challenge for all students, staff, families coming to give 2020 the boot! Budget work Dec 1; next meeting topics; goals for consideration, K-1 options
• Consent agenda, motion to approve, seconded, passed 7-0 via roll call items found on packet page  https://www.franklinps.net/district/meeting-packets/pages/november-24-2020-school-committee-packet #schcomm1124 thanks to FEF for their help and donation
• Motion to adjourn, second, passed 7-0 via roll call
• That's all for tonight. Happy Thanksgiving!

image on right was chosen by a 4-3 vote of the committee

Finance Committee - Meeting Recap - Nov 9. 2020

Quick Recap:

• No major cuts for FY 2021 budget given the level funding plus provided by State
• Adding $75K to each of the Town Clerk and Recreation budgets (to cover for TC - election expenses and Rec for summer camps)
• Increasing New Growth by $1M in light of performance on revenues to date during COVID-19
• Next meetings Nov 17 (Beaver St interceptor) and Dec 15 (topic TBD)
• With new member participating there is some good Q&A to provide insights on process and dollar flows

Photos captured during the meeting and mostly shared via Twitter can be also found online   https://photos.app.goo.gl/hF8csGHAzu1j1JfD8

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As with most meetings in this pandemic period, I took my notes via Twitter during the meeting reporting in real-time via the virtual session.
 
The Twitter hashtag can be found online  #fincom1109
https://twitter.com/search?q=%23fincom1109&src=typeahead_click

• Real time reporting underway for the Finance Committee meeting #fincom1109
• Minutes for two meetings approved 7-0 (two members missing) (maybe we'll figure out who in this new zoom world) #fincom1109
• Budget update tonight as some adjustments need to be made before the Nov 18 Town Council meeting as the tax rate will be set at the Dec 2 meeting. #fincom1109 with maintenance of local aid (Chap 70) and unrestricted aid were carried forward with inflation adjustment
• Hence no major adjustments for the Town budget for FY 2021 and aside from Town Clerk budget (due to election costs for COVID) the town budget is in good shape, no deep cuts anticipated as opposed to what was expected earlier this year. #fincom1109
• Adjusting the new growth number up by $1M #fincom1109
• #fincom1109 additional revenue after all the plus/minus with assumptions of the Gov's House 2 budget. Proposing extra growth to go to stabilization fund to help cover for change in circumstances down the road.
• $2.7M in free cash certified is a good number (currently would be used for capital planning). Generally and by fiscal policy this free cash is one time funding, shouldn't be used for operations expense #fincom1109 encumbrance partially explained by POs cut for some budgets
• Encumbrance also used to carry forward expenses from year to year, it is a good business practice to do so. #fincom1109 shows good management of the budget Q on charter school funding, all based upon state formula, student opportunity act would have made changes
• Discussion on charter school funding, really just an in and out of the town flow, not really the charter school 'budget' #fincom1109 line 820 is not currently set as it is set by the State not the Council. Will be set with final cherry sheet numbers before the tax rate is set
• Savings anticipated by closures were realized, aside from DT funding in good stead, anything excess will flow to free cash at year end. #fincom1109 reduction in health care premium due to shut down as they weren't serving in the period
• With new member on #fincom1109 some good Q&A to provide insights on process and dollar flows. (She is not the new member) here she helps to explain charter school funding
• Recommendations of $75K for Town Clerk and Recreation as the reopening was doing more than what was initially forecast due to the COVID-19 changes. Did run 6 weeks of summer camp, and run concerts on the common during summer. #fincom1109
• What elections will look like in the future is unknown but it will not be like the normal past; mail ballots likely to be standard, we'll need to relook at election staffing, and materials etc. #fincom1109 police detail for transport of ballots from municipal bldg to FHS
• Resolution on adding supplemental appropriations , motion made, second, passes 7-0 #fincom1109 $853K to budget stabilization fund, motion made, second, passes 7-0
• Nov 17 and Dec 15 next meetings, Beaver St interceptor on topic for Nov 17; open for topic on the 15th #fincom1109 leasing and bonding vs free cash, etc. Q on next 5 year forecast and even given the uncertainty, it is needed; there will be surprises
• Maybe after Jan 20, and with a state budget, we should have something falling into some clarity, certainly by the regular budget time in May June we should, we all want to get back to something of a regular schedule. #fincom1109 should have school dept here for discussion
• Level service is one thing as it tends to cost more, level funding is a different issue. #fincom1109 motion to adjourn, passes 7-0 That's all for tonight, catch you next time!

George Conley, FinComm Vice Chair

 

FM #385 Town Council "Quarterbacking" - Tom Mercer - 11/05/20 (Audio)

FM #385 = This is the Franklin Matters radio show, number 385 in the series.

This shares my conversation with Town Council Chair Tom Mercer. This is the first of a series of conversations meant to provide a recap of the prior Council meeting. Akin to one of the many sports post-game analysis broadcasts we are familiar with in New England,  this would be a discussion focused on the Franklin Town Council meeting: Ok, what just happened? What does it mean for Franklin residents and taxpayers?

The show notes include links to the meeting agenda and associated documents.

Our conversation runs about 24 minutes, so let’s listen in.
Audio file = https://www.hipcast.com/podcast/HXqNBDlS

 
 

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Town Council - meeting agenda and packet
https://www.franklinma.gov/town-council/agenda/november-4-town-council-agenda

Town Council goals midterm update
https://www.franklinma.gov/sites/g/files/vyhlif591/f/mai/files/web_1_goals_update.pdf 

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We are now producing this in collaboration with Franklin.TV and Franklin Public Radio (wfpr.fm) or 102.9 on the Franklin area radio dial. 

This podcast is my public service effort for Franklin but we can't do it alone. We can always use your help.

How can you help?

• If you can use the information that you find here, please tell your friends and neighbors
• If you don't like something here, please let me know

Through this feedback loop we can continue to make improvements. I thank you for listening.

For additional information, please visit Franklinmatters.org/

If you have questions or comments you can reach me directly at shersteve @ gmail dot com

The music for the intro and exit was provided by Michael Clark and the group "East of Shirley". The piece is titled "Ernesto, manana"  c. Michael Clark & Tintype Tunes, 2008 and used with their permission.

I hope you enjoy!

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You can also subscribe and listen to Franklin Matters audio on iTunes or your favorite podcast app; search in "podcasts" for "Franklin Matters"

 

FM #385 Town Council Recap - Tom Mercer - 11/05/20 (Audio)